Office Operations Manager

Honeycomb is delighted to be recruiting for an Office Operations Manager on behalf of a highly regarded global professional services firm in Belfast. This is an excellent opportunity for an experienced Office Manager or Operations professional with strong leadership, organisational and commercial skills to take responsibility for the smooth running of a busy professional services environment.

The Job

This is a senior operational role with overall responsibility for the day-to-day management of office operations and legal support services in Belfast.

The successful candidate will lead and manage the Office Operations and Legal Support teams, ensuring a high-quality, efficient and client-focused service across the office. The role will cover team leadership, facilities, budgets, suppliers, office services, events, business continuity and wider operational initiatives.

Working closely with senior management and key stakeholders, you will act as a trusted advisor on office operations and contribute to local, regional and global projects.

The Company

This established global professional services firm has a strong reputation for delivering high-quality services to a diverse client base. The Belfast office forms part of a wider international organisation and offers a professional, collaborative and forward-thinking working environment.

This is an excellent opportunity for an experienced operations professional to join a leading organisation in a senior position, with responsibility for a broad range of office functions and the opportunity to contribute to wider strategic initiatives.

Package/Benefits:

Competitive salary, depending on experience
Hybrid working - 4 days office / 1 day working from home
25 days annual leave per year
Bank Holidays in addition to annual leave
Belfast location
Full-time position
Senior operational leadership role
Opportunity to lead and develop a high-performing team
Professional and collaborative working environment
Exposure to regional and global projects and initiatives
Strong career development opportunities

The Role

Overall responsibility for the management and smooth operation of the Belfast office
Lead and manage the Office Operations and Legal Support teams
Manage recruitment, development, performance and resource planning across the teams
Work closely with senior management to identify opportunities for continuous improvement
Oversee the quality and consistency of legal support services
Manage office services including reception, meeting rooms, hospitality, events and facilities
Oversee third-party suppliers and contractors, including cleaning, maintenance, catering, couriers and transportation
Manage relationships with landlords, facilities providers and external service providers
Oversee office maintenance, physical security and facilities projects
Manage office space and support office moves and changes
Take responsibility for the office operations budget and monitor expenditure
Support business continuity, emergency planning and workplace health and safety processes
Monitor environmental performance, including energy management and recycling
Take ownership of office-wide events and initiatives
Contribute to local, regional and global strategic projects
Work collaboratively with other office managers and operational teams
Provide regular updates to senior management on operational performance and issues
Ensure compliance with company policies, procedures and relevant requirements

The Person

Proven experience as an Office Manager, Office Operations Manager or similar senior operational role within a fast-paced professional services environment
Experience leading, managing and developing high-performing teams
Strong operational management and organisational skills
Experience managing suppliers, contractors and budgets
Strong commercial awareness and business acumen
Excellent written and verbal communication skills
Proven ability to build effective relationships with senior stakeholders and external contacts
Strong project management and problem-solving skills
Excellent attention to detail and ability to manage competing priorities
Strong judgement and decision-making skills
Ability to work effectively under pressure and autonomously
Flexible and adaptable approach to changing circumstances
Strong leadership skills with the ability to motivate and develop a team
Professional, proactive and solutions-focused approach
High level of confidentiality, discretion and professionalism
Experience managing Personal Assistants or similar support professionals would be desirable
Experience within a legal or professional services environment would be advantageous
An interest in innovation, emerging technology and new ways of working would be beneficial

To speak in absolute confidence about this opportunity, please send an up-to-date CV via the link provided or contact Caoimhe Fairfield at Honeycomb on .

If you have a disability which means you require assistance at any stage of the recruitment process, please contact us directly to discuss.

Honeycomb is committed to providing equality of opportunity to all.

Even if this position is not right for you, we may have others that are. Please visit Honeycomb to view a wide selection of our current vacancies.