Office Manager (Fixed Term Maternity Cover)

Elliott Wood Partnership Wimbledon About Us

Elliott Wood is a forward thinking and purpose led engineering and built environment consultancy. We believe in a bigger and better idea of engineering. One driven by strategic consultancy and married with creative and technical expertise. Together we act as originators, advisors and doers for the built environment and beyond.

As a certified B Corp, our role is to continue to inspire clients and organisations to think differently about their projects and buildings - not just aesthetically and commercially - but for the benefit of the planet and people who use them every day.

Job Overview

We are looking for an experienced Office Manager based in our Wimbledon office to join us on a 12 month fixed term maternity cover contract, supporting the smooth running of our offices (London Fitzrovia & Wimbledon) and wider business operations.

This is a varied and hands on role where no two days are the same. You'll be at the centre of our workplace, ensuring our office runs efficiently, our teams are well supported, and our processes and standards are maintained.

Working closely with the Head of Operations & ESG, you'll support facilities management, business administration, compliance activities and continuous improvements that help our engineering teams do their best work.

If you enjoy creating a great workplace experience, keeping things organised, improving ways of working and bringing people together, this is an opportunity to make a real impact.

Responsibilities

• Manage the day to day running of the office, including facilities, maintenance, suppliers and workplace coordination
• Create a welcoming, organised and efficient office environment for employees and visitors
• Support the Head of Operations & ESG with operational projects, process improvements and business initiatives
• Line manage and support the Business Admin team, ensuring consistent and high quality support across the business
• Coordinate Health & Safety activities, including office checks, risk assessments and DSE processes
• Support compliance activities including GDPR, ISO standards, audits and business accreditations
• Maintain accurate business information across systems including CMAP and reporting tools
• Coordinate supplier approvals, documentation and internal processes
• Provide hands on administrative support where needed, ensuring smooth day to day operations
• Identify opportunities to improve office processes, communication and ways of working
• Support internal projects including training coordination and improvements to business support services

Skills and Experience Required

• Previous experience in an Office Manager, Workplace, Facilities, or senior administration role
• Experience supporting office operations, facilities management and workplace processes
• Experience managing, mentoring or coordinating administrative teams
• Strong organisational skills with the ability to balance day to day priorities and longer term projects
• Confident using Microsoft Office (Word, Excel, PowerPoint); experience with reporting tools such as Power BI is beneficial
• Comfortable managing data, documentation and business systems
• Experience supporting compliance processes, audits, ISO standards or Health & Safety activities would be advantageous
• Experience coordinating suppliers, contractors and workplace services
• Confident communicating with employees, visitors and external partners

About You

• A natural organiser who enjoys keeping things running smoothly
• Friendly, approachable and passionate about creating a positive workplace experience
• Proactive and solutions focused, with a willingness to get stuck in
• Strong attention to detail while keeping sight of the bigger picture
• Able to build relationships and work collaboratively across teams
• Calm and adaptable, with the ability to manage changing priorities

Why Elliott Wood

If you are a highly organised, proactive and talented operations professional who aims to influence those around you with the same level of understanding and empathy that you bring to your work, we invite you to join us. We hope you share our interest in the transformative impact infrastructure can have on the built environment and are enthusiastic about playing an integral role in our ongoing practice and growth strategy.

We Offer

• A nurturing, collaborative, creative environment.
• Active encouragement and support to pursue further job related education and/or skills training.
• An extensive range of benefits from health insurance to gym cover, bonus and more.

Some of our Benefits

• Flexible working and hybrid working (min 80% of time office and 20% flexible)
• Life and income insurance
• Employee Assistance Programme
• Private Health Cover
• Health Cash plan - offering over £1k of cash and discounts to support day to day health and wellbeing treatments
• Monthly contribution to fitness related expenses
• Discretionary bonus scheme
• 6% employer pension contribution
• Regular career and development conversations
• Access to our weekly Academy Learning Programme
• 25 days annual leave (with an option to buy up to 5 extra days) and increasing with service
• Opportunity to be gifted up to 4 'me days' per year
• Tax free savings for Cycle Scheme and Childcare fees
• Enhanced maternity leave (up to 26 weeks full pay) and paternity leave (4 weeks full pay)

Elliott Wood is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Join us and be a part of a team where your marketing, comms and BD skills will thrive! If you're ready to bring your expertise to a company where you can truly make a difference, we'd love to hear from you. Apply today to join our team and contribute to the future of our business.