Office Manager

Office Manager
Location: Dublin
Job Type: Permanent
Work Setup: Hybrid

Who We Are
Vanguard is one of the world's leading investment firms, dedicated to helping clients achieve lasting financial success. Established in 1975, its unique ownership structure-where funds own the company and investors own the funds-ensures all efforts are focused on client outcomes. Known for integrity, innovation, and low-cost investing, fosters an inclusive and collaborative culture that empowers employees to make a meaningful impact globally.

What You'll Do

• Manage the day-to-day operations of the Dublin office, ensuring facilities, workplace services, and the overall environment align with organizational and Vanguard standards
• Oversee vendor relationships and workplace services, including office supplies, kitchen amenities, and external service providers
• Coordinate workplace experience and space management, partnering with Global Workplace Experience (GWx) and supporting onboarding/offboarding with HR, IT, and key stakeholders
• Administer workplace compliance and financial processes, including DSE equipment procurement, invoice reconciliation, budget tracking, and coaching staff on travel and expense policy adherence
• Support administrative talent initiatives in Dublin, contributing to recruitment, assessment, onboarding, and collaboration with the European admin and office manager community to maintain consistent standards and share best practices
• Serve as the primary liaison for the Dublin office, coordinating with internal teams to align on business needs, workplace policies, safety coverage (First Aid and Fire Marshal), and operational planning
• Support workplace culture and operational initiatives, including events, recognition and engagement activities, and special projects such as office openings and workplace transformation programs

What You Bring

• Demonstrated experience in office management or workplace operations
• Strong leadership and team management skills
• Excellent organizational, communication, and stakeholder-management abilities
• Proficiency in budgeting, invoice reconciliation, and vendor management
• Knowledge of workplace compliance and a proactive, solutions-focused mindset

What's Next
If you are ready to take the next step, apply now! Successful applicants will be contacted directly by a recruiter to discuss the role more.

We are committed to creating an inclusive recruitment experience. If you require support or adjustments to the recruitment process, our Adjustment Concierge Service is here to help. Please feel free to contact us at (see below) to discuss how we can support you.

This position is being recruited on behalf of our client through our Outsourcing service line. Resource Solutions Limited, trading as Robert Walters, acts as an employment business and agency, partnering with top organizations to help them find the best talent. We welcome applications from all candidates and are committed to providing equal opportunities.