Office Manager (3 month Fixed-term Contract; Part-Time)

Job Description

Requirements

• You have experience working as an Office Manager within a fast-paced and evolving organisation.
• You have excellent time management, prioritisation and organisational skills.
• You're very comfortable and passionate about problem solving, multitasking and taking a hands on approach.
• You're comfortable with ad hoc tasks.
• You build strong relationships across teams and are comfortable supporting senior stakeholders.
• You take pride in creating a positive, inclusive and well organised workplace environment.
• You remain calm and solutions focused during periods of change.

What the job involves

• Reporting to the People Operations Manager, you'll be critical to enabling an engaging workplace environment and ensuring our people have the structure and support they need during a period of organisational transition. And create a real impact.
• Day to day support for staff queries and operational requests.
• Managing office supplies, equipment and replacements.
• Supporting tech and IT queries as a second point of contact where needed.
• Booking meetings, travel and accommodation.
• Liaising with building management and reception.
• Managing post, storage and general office upkeep.
• Supporting office moves or workspace changes where required.
• Running employee recognition programmes (Star Enthusiast, People's Choice, Employee of the Year).
• Managing anniversary vouchers and quarterly remote vouchers.
• Coordinating match funding (up to £200 per employee per year).
• Supporting sales incentives and reward purchases.
• Organising company socials, quarterly events, Mission Day and celebrations.
• Supporting our mentoring scheme and other employee programmes.
• Managing maternity/paternity and wellbeing gifts.
• Coordinating onboarding (systems access, induction, welcome packs, equipment, meet the team sessions).
• Managing offboarding (access removal, equipment return, farewell communications).
• Maintaining employee records in BambooHR.
• Supporting right to work documentation and HR compliance checks.
• Managing holiday carry over and buy back processes.
• Keeping policies and internal documentation up to date.
• Supporting Finance with inbound Gift Aid letters and related admin.