Office Manager - Paris (f/m/d)

Office Management, Administration & IT Coordination

• Manage daily office operations and administrative workflows.
• Serve as the primary IT point of contact for the branch, coordinating local IT needs and liaising with HQ IT teams for equipment setup and issue resolution.
• Coordinate onboarding of new employees and interns (office preparation, IT setup, administrative documentation).
• Maintain smooth communication and coordination with internal departments such as Audit, IT, HR, Compliance, Legal
• Preparation and coordination of internal reporting, covering outsourcing, environmental data, health & safety, ICS, operational risk (BIA), and internal bookkeeping
• Coordinate interactions with external auditors and accountants, ensuring timely provision of documents and full administrative readiness.

Accounting Support & Payments

• Handle administrative accounting tasks, HR-related support, external contract follow up, and provider payments.
• Ensure timely settlement of supplier invoices and French taxes.
• Provide accurate and comprehensive accounting data to HQ;
• Manage and optimize relationships with external service providers (insurance, landlords, tax agencies, etc.).
• Coordinate with HQ regarding payroll provider management.;

Regulatory Support

• Support reporting obligations to regulatory bodies (e.g., Banque de France).
• Collaborate closely with HQ departments involved in regulatory and compliance-related tasks.
• Monitoring compliance with internal policies and regulatory requirements, including coordination with risk management, internal controls, and regulatory reporting

Support to EUR-PAR origination team

• Perform ratings for the Euro Hub in accordance with internal methodology.
• Share rating expertise across the Hub and act as a reference on rating related topics.
• Provide administrative and operational support to the Paris origination team as required.

• Strong organizational and multitasking abilities.
• High autonomy, reliability, and proactivity.
• Strong team player with a collaborative mindset.
• Excellent communication and interpersonal skills.
• Solid understanding of administrative, accounting, and regulatory processes.
• Ability to coordinate with internal stakeholders and manage external service providers.
• Good IT user skills and capacity to liaise effectively with IT teams.
• Fluent in English and French