Office Manager - BANES CAMHS

Are you seeking a new role in Mental Health?

A part time opportunity (30hrs a week) has arisen in our team! Our long standing Office Manager is retiring, and we are looking for the perfect new recruit!

You will be based within Bath & North East Somerset (BaNES) Community CAMHS who oversee the core CAMHS service for BANES, as well as LD CAMHS, Eating Disorders, and Liaison Risk services.

In this role, you'll be responsible for running the admin team and providing them with supervision and ongoing training. A further requirement of the role is to liaise with the Estates and Facilities services of the Trust, to ensure everything is maintained, safety and fire checks are performed regularly, and manage any refurbishment undertaken.

You will support the Clinical Team Manager and the Deputy team Managers in the continuing development of the service, performance and administration processes.

All training will be provided early in your induction. We have numerous learning opportunities and there are always projects available for you to get involved with to really help progress your career.

We're a friendly and approachable team, who are incredibly supportive; we know how important it is to have a good team around you to succeed and be happy at work. We are happy to answer queries about the job, encourage informal visits and discussions to ensure the role is right for you!

Main duties of the job

In this role, you will be responsible for:

• The day to day management of the admin team, the organisation of effective clinical management systems, client and family centred practices, health and safety procedures and administrative processes.
• Supporting with the administration of some of the key functions of the team; team meetings, performance reviews and workforce management.
• The management of all administrative staff, including managing rotas, monitoring sickness and absence, annual leave, and study leave.
• Ensuring that staff mandatory training is up to date and that regular appraisals are completed with staff to identify any other training requirements.
• Organising appropriate induction of new staff and managing disciplinary issues in accordance with Trust policies.
• Developing systems to ensure all building works and equipment maintenance is carried out, including making sure that any necessary works are requested through GFM/Estates and undertaken accordingly. This includes IT systems, reporting any faults and arranging for maintenance as required.

About us

Oxford Health is a great place to work. As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset. Our services are delivered at community bases, hospitals, clinics and people's homes, delivering care as close to home as possible.

Our vision is that no matter who you are or where you are, you will tell us that you receive: "Outstanding care delivered by an outstanding team"

Our values are: "Caring, safe and excellent"

At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing. These include:

• Excellent opportunities for career progression
• Individual and Trust-wide learning and development
• 27 days annual leave, plus bank holidays, rising to 33 days with continuous service
• NHS discount
• Lease car scheme
• Employee Assistance Programme
• Mental Health First Aiders
• Staff accommodation (waiting lists may apply)
• Staff networking and support groups

Person Specification Qualifications

• Higher Education qualification (e.g. 'A' Level/NVQ III standard) or equivalent / previous experience in an Administration Assistant role
• Degree or equivalent

Experience / Skills

• Proven experience of working in an office environment
• Experience of using Office computer programs including Excel, Word, MS Teams and Outlook
• Ability to produce good quality correspondence and reports
• Organisational skills / managing diary systems and tracking information
• Experience of organising and managing an admin service
• Previous NHS Experience
• Experience of working in a children's service
• Experience / knowledge of CYP mental health

Other Skills

• Ability to work to deadlines and prioritize a heavy workload, always ensuring attention to detail
• Ability to liaise with all professionals and levels in a confident and effective manner
• Able to communicate with staff across all levels of the organisation
• Able to work as part of a team
• Ability to cope effectively under pressure
• Able to work effectively within a team environment
• Able to work in a busy but supportive environment

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

£32,073 to £39,043 a year Per annum Pro-rata

Contract

Permanent

Working pattern

Part time, Flexible working, Compressed hours