Office Coordinator

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Salary: Dependent on skills and experience

Division: Group Operations

Department: Business Partnering

About the Role

We are looking for an energetic Office Coordinator to join our team for facilitating and maintaining building, staff and fleet facilities and services to create an optimal working environment. This role will ensure the health and safety of staff through the fulfilment of occupational health and safety obligations; work in partnership with external stakeholders and suppliers along with colleagues to achieve goals and improve processes and ways of working. This role is part-time and will be Mon Thur with Tue Thur being compulsory office days.

Key Responsibilities:

• Working with the Finance team to assist with processing and reporting expenditure • Maintaining stock for staff in kitchen, with stationary and first aid.
• Reporting to HSSE and assisting with reporting as needed
• Greeting staff and external stakeholders and contractors at reception and facilitating their time in the office
• Maintaining cleanliness and functionality of common areas such as meeting rooms and the kitchen
• Liasing with building management on health and safety practices, and building and facilities maintenance
• Ensuring up to date training and clear processes for all staff around health, safety and security
• Assisting the Commercial & Finance Director with the Business Continuity Plan and the Business Impact Analysis procedures and documents
• Assisting with ad hoc administrative and organisational tasks as needed
• Organising printing and deliveries for the sales team and team member's exiting the business
• Organising all staff meetings and events including powerpoint packs, catering and audio visual requirements
• Driving Corporate Social Responsibility within the organisation as a lead on the committee
• Working closely with the Managing Director's Executive Assistant on adhoc projects where required to assist the Senior Management Team
• Assisting the Commercial & Finance Director with adhoc tasks and projects

About You

• Confident ability working with Microsoft Suite (especially Word, Excel, Teams and PowerPoint)
• Strong sense of initiative and efficiency
• Exceptional written communication skills, organisation, interpersonal and decision making skills
• Ability to lead and implement projects and process change
• Comfortable working autonomously while in a collaborative environment
• Previous experience with fleet vehicles or fleet management
• Previous experience organising and leading events
• Previous experience in IT
• Previous experience as a receptionist, administrative assistant or customer service professional
• Highly flexible working environment
• One work from home day per week (Monday)
• Access to contemporary offices and facilities close to Southern Cross Station
• Varied learning and development opportunities
• The opportunity to support Skyline Education Foundation through our Workplace Giving Program
• Comprehensive wellbeing program, including an EAP available to you and your family
• Other enterprise level benefits including Long Service Leave at 5 years, 2 days of paid Volunteering Leave and Study Leave per year and more

Apply now!

If you possess the right skills for this role and want to join our hardworking and motivated team, please submit your cover letter and full resume, in one PDF here

Only shortlisted candidates will be contacted.

Acknowledgement of Country

We acknowledge and pay respect to the Traditional Custodians of the lands on which we live, learn and work.

Diversity, Equity and Inclusion

We are committed to creating a workplace that values diversity, equity and inclusion and ensures equal opportunities for all. We welcome applications from First Nations peoples and from people of all backgrounds, including people with disability, who bring diverse perspectives, lived experience, and community connections. If you require adjustments at any stage of the recruitment process, please let us know so we can support your participation.

We are committed to supporting diversity in our workforce, and ensuring an inclusive environment where all individuals can thrive. We seek to employ a workforce representative of the markets that we serve and encourage applications from all.