Office Administrator Assistant

Role: Office Administrator Assistant

Contract: 8 weeks

Base Location: BN3, Hove (on-site)

Working Pattern: Full time (Monday to Friday)

Job Purpose

The Corporate Leadership Office Administrative Assistant provides high-quality administrative and coordination support to the Corporate Leadership Team (CLT) and associated directorates. The role is pivotal in ensuring the smooth, efficient, and professional operation of corporate leadership activities, supporting effective governance, decision-making, and delivery of corporate priorities.

Key Responsibilities

• Provide comprehensive administrative support to senior officers and CLT directorates, including diary management, meeting scheduling, and coordination of logistics.
• Organise and support corporate and governance meetings, including preparing agendas, collating and distributing papers, recording minutes where required, and tracking follow-up actions.
• Manage incoming correspondence, emails, and enquiries, ensuring they are prioritised, logged, and responded to appropriately or escalated when necessary.
• Maintain accurate records, filing systems, and tracking mechanisms to support governance processes, reporting, and decision-making.
• Liaise professionally with internal departments, elected members, external partners, and stakeholders on behalf of the Corporate Leadership Office.
• Support the preparation, formatting, and quality assurance of reports, presentations, and briefing documents for senior leadership.
• Provide flexible administrative support across the Corporate Leadership Office to ensure continuity of service during periods of absence or peak workload.
• Handle sensitive and confidential information with the utmost discretion, ensuring compliance with policies and data protection requirements.

Key Skills & Experience

• Proven experience in an administrative or business support role, ideally within a corporate, public sector, or senior leadership environment.
• Strong organisational and time management skills, with the ability to manage multiple priorities effectively.
• Excellent written and verbal communication skills.
• High level of attention to detail and accuracy.
• Proficiency in Microsoft Office and standard office systems.
• Ability to work independently and collaboratively within a team.
• Professional, proactive, and adaptable approach to work.

Personal Attributes

• Discreet and trustworthy, with experience handling confidential information.
• Highly organised and methodical in approach.
• Responsive and flexible in a fast-paced environment.
• Strong interpersonal skills with the ability to build effective working relationships.

Guidant, Carbon60, Lorien & SRG - The Impellam Group Portfolio are acting as an Employment Business in relation to this vacancy.