Office Administration Support (1 year contract)

Position Overview

Admin Support role responsible for ensuring smooth day to day running of the office in Dublin, supporting all office locations.

Key Responsibilities

• Answer calls to the direct line and transfer to appropriate contacts.
• Meet and greet visitors and clients at reception.
• Prepare meeting rooms in advance of meetings and provide refreshments where required.
• Supervise daily deliveries, ensuring receipts and dockets are retained.
• Manage incoming post, couriers and distribute to appropriate teams.
• Manage external post and courier services, updating daily logs and maintaining backup records.
• Support the Office Administration team with monthly scanning, record keeping, raising and following up on purchase orders (POs); maintain logs related to POs, offsite storage and travel.
• Book travel and accommodation for employees.
• Order and maintain stationery and equipment supplies.

Requirements

• Bachelor's degree in Business Management, Workplace and Facilities Management or a related field.
• Relevant experience is not necessary but is an advantage.

Desired Skills & Competencies

• Excellent oral and written communication skills.
• Highly organized, flexible and able to cope under pressure.
• Computer literate with strong Microsoft Excel skills.
• Good event coordination and reception skills.

Training & Development

• Full training will be provided.

Compensation

• Competitive salary and benefits package.