Medical Staffing Rostering and Data Administrator
Posted 5 days 22 hours ago by Cambridge University Hospitals
Permanent
Full Time
University and College Jobs
Cambridgeshire, Cambridge, United Kingdom, CB1 0
Job Description
Medical Staffing Rostering and Data Administrator Band 5 Main area Division Corporate - Medical Staffing Grade Band 5 Contract Permanent Hours
Job overview We are seeking a highly organised, detail-focused and analytical individual to join our Medical Staffing team as a Rostering and Data Administrator. This is an exciting opportunity to be at the heart of workforce planning for our medical workforce supporting the safe, compliant and effective deployment of doctors across the Trust.
In this varied role, you will help manage complex information, develop safer and more effective rotas, improve annual leave management processes and support major workforce initiatives. You will also play a key role in delivering high-quality workforce data management, analysis and reporting for internal stakeholders as well as regional and national organisations.
This is an exciting opportunity for someone who enjoys working with data, building strong working relationships and contributing to continuous improvement.
You will have access to options to work flexibly and will have the ability to work from home on around one third of your working shifts.
Main duties of the job As a key member of the Medical Staffing Team, you will support the safe, compliant and effective deployment of doctors across the Trust. Combining workforce analytics, medical rostering and service improvement, you will provide managers and clinical leaders with the information and support needed to make informed workforce decisions.
You will manage and analyse workforce data, produce reports and insights, and maintain the accuracy of key workforce systems. Working closely with Clinical Directors, Service Managers, Consultants and Resident Doctors, you will help develop safe and efficient medical rotas and support contractual compliance.
You will also contribute to workforce improvement initiatives, including medical e-rostering, annual leave management, rota redesign and reporting improvements, while building strong relationships with stakeholders across the organisation. This role is ideal for someone who enjoys working with data, solving problems and driving service improvement.
Working for our organisation Our Trust
Cambridge University Hospitals (CUH) NHS Foundation Trust comprises Addenbrooke's Hospital and the Rosie Hospital in Cambridge. With over 13,000 staff and over 1100 beds the priorities of the Trust focus on a quality service which is all about people - patients, staff and partners. Recognised as providing 'outstanding' care to our patients and rated 'Good' overall by the Care Quality Commissioner, is testament to the skill and dedication of the people who work here. CUH's values - Together - Safe, Kind, Excellent - are at the heart of patient care, defining the way all staff work and behave. The Trust provides accessible high-quality healthcare for the local people of Cambridge, together with specialist services, dealing with rare or complex conditions for a regional, national and international population.
CUH is committed to promoting a diverse and inclusive community - a place where we can all be ourselves. We value our differences and fully advocate and support an inclusive working environment where every individual can fulfil their potential. We want to ensure our people are truly representative of all the communities that we serve. We welcome applications for all positions in the organisation irrespective of people's age, disability, ethnicity, race, nationality, gender identity, sex, sexual orientation, religion or belief, marriage and civil partnership status, or pregnancy and maternity status or social economic background.
Detailed job description and main responsibilities Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities.
This vacancy will close at midnight on 8th November 2026.
Interviews are due to be held on 17th November 2026.
All appointments with a start date on or after 1 October 2026 will be subject to a 12-week probationary period. This provides a structured and supportive period to help you settle into your role, with regular reviews and feedback.
Right to Work
As there is a 12-week probationary period, successful candidates are expected to have the Right to Work for a period of at least 6 months from the proposed start date. Immigration and Right to Work status will be discussed with successful candidates at conditional offer. CUH will not offer sponsorship to candidates that have applied for a fee waiver.
Due to Home Office immigration rules, a full-time permanent vacancy cannot be filled by individuals on a student visa. Therefore, please be advised that if you are a student visa holder, we will not be able to offer you a full-time permanent contract unless you have:
- applied for a Graduate visa
- or you will have successfully completed your course and have applied for a Graduate visa before the anticipated start date of your employment
Benefits to you
At Cambridge University Hospitals, we want to do all we can to support good working days. We offer development opportunities and a wide range of benefits, including on-site leisure facilities, shopping concourse and day nurseries. Our good work programme currently includes providing reduced cost Stagecoach bus travel to and from Cambridge University Hospital site. Park and Ride bus journeys between Babraham Road and Trumpington sites are free, as is the route to and from Cambridge train station and our hospitals. We also subsidise the cost of parking on site for eligible staff.
On CUH campus, hot food is available 24/7 and at a reduced cost for colleagues. Recently we launched the first of our staff pod break spaces. Located in the Deakin Centre, we have a purpose-created colleague-only café, with free tea and coffee, a break space and private outside area for colleagues to rest, refuel and recharge. Just one of the ways we are working hard to support good working days at CUH.
CUH is committed to assisting employees in achieving a good work-life balance irrespective of role or personal circumstances. Flexible arrangements may include, but are not limited to, part-time working, job-share, term-time working and flexible start and finish times.
Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases, alternative working hours will be considered.
We welcome applications from the Armed Forces.
Person specification Qualifications
- Full time
- Part time
- Flexible working
Job overview We are seeking a highly organised, detail-focused and analytical individual to join our Medical Staffing team as a Rostering and Data Administrator. This is an exciting opportunity to be at the heart of workforce planning for our medical workforce supporting the safe, compliant and effective deployment of doctors across the Trust.
In this varied role, you will help manage complex information, develop safer and more effective rotas, improve annual leave management processes and support major workforce initiatives. You will also play a key role in delivering high-quality workforce data management, analysis and reporting for internal stakeholders as well as regional and national organisations.
This is an exciting opportunity for someone who enjoys working with data, building strong working relationships and contributing to continuous improvement.
You will have access to options to work flexibly and will have the ability to work from home on around one third of your working shifts.
Main duties of the job As a key member of the Medical Staffing Team, you will support the safe, compliant and effective deployment of doctors across the Trust. Combining workforce analytics, medical rostering and service improvement, you will provide managers and clinical leaders with the information and support needed to make informed workforce decisions.
You will manage and analyse workforce data, produce reports and insights, and maintain the accuracy of key workforce systems. Working closely with Clinical Directors, Service Managers, Consultants and Resident Doctors, you will help develop safe and efficient medical rotas and support contractual compliance.
You will also contribute to workforce improvement initiatives, including medical e-rostering, annual leave management, rota redesign and reporting improvements, while building strong relationships with stakeholders across the organisation. This role is ideal for someone who enjoys working with data, solving problems and driving service improvement.
Working for our organisation Our Trust
Cambridge University Hospitals (CUH) NHS Foundation Trust comprises Addenbrooke's Hospital and the Rosie Hospital in Cambridge. With over 13,000 staff and over 1100 beds the priorities of the Trust focus on a quality service which is all about people - patients, staff and partners. Recognised as providing 'outstanding' care to our patients and rated 'Good' overall by the Care Quality Commissioner, is testament to the skill and dedication of the people who work here. CUH's values - Together - Safe, Kind, Excellent - are at the heart of patient care, defining the way all staff work and behave. The Trust provides accessible high-quality healthcare for the local people of Cambridge, together with specialist services, dealing with rare or complex conditions for a regional, national and international population.
CUH is committed to promoting a diverse and inclusive community - a place where we can all be ourselves. We value our differences and fully advocate and support an inclusive working environment where every individual can fulfil their potential. We want to ensure our people are truly representative of all the communities that we serve. We welcome applications for all positions in the organisation irrespective of people's age, disability, ethnicity, race, nationality, gender identity, sex, sexual orientation, religion or belief, marriage and civil partnership status, or pregnancy and maternity status or social economic background.
Detailed job description and main responsibilities Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities.
This vacancy will close at midnight on 8th November 2026.
Interviews are due to be held on 17th November 2026.
All appointments with a start date on or after 1 October 2026 will be subject to a 12-week probationary period. This provides a structured and supportive period to help you settle into your role, with regular reviews and feedback.
Right to Work
As there is a 12-week probationary period, successful candidates are expected to have the Right to Work for a period of at least 6 months from the proposed start date. Immigration and Right to Work status will be discussed with successful candidates at conditional offer. CUH will not offer sponsorship to candidates that have applied for a fee waiver.
Due to Home Office immigration rules, a full-time permanent vacancy cannot be filled by individuals on a student visa. Therefore, please be advised that if you are a student visa holder, we will not be able to offer you a full-time permanent contract unless you have:
- applied for a Graduate visa
- or you will have successfully completed your course and have applied for a Graduate visa before the anticipated start date of your employment
Benefits to you
At Cambridge University Hospitals, we want to do all we can to support good working days. We offer development opportunities and a wide range of benefits, including on-site leisure facilities, shopping concourse and day nurseries. Our good work programme currently includes providing reduced cost Stagecoach bus travel to and from Cambridge University Hospital site. Park and Ride bus journeys between Babraham Road and Trumpington sites are free, as is the route to and from Cambridge train station and our hospitals. We also subsidise the cost of parking on site for eligible staff.
On CUH campus, hot food is available 24/7 and at a reduced cost for colleagues. Recently we launched the first of our staff pod break spaces. Located in the Deakin Centre, we have a purpose-created colleague-only café, with free tea and coffee, a break space and private outside area for colleagues to rest, refuel and recharge. Just one of the ways we are working hard to support good working days at CUH.
CUH is committed to assisting employees in achieving a good work-life balance irrespective of role or personal circumstances. Flexible arrangements may include, but are not limited to, part-time working, job-share, term-time working and flexible start and finish times.
Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases, alternative working hours will be considered.
We welcome applications from the Armed Forces.
Person specification Qualifications
- Educated to degree level or NVQ level 4 or equivalent professional experience. (A)
- Evidence of continuing personal and professional development. (A)
- Experience of roster management, workforce systems or scheduling systems. (A)
- Experience maintaining and updating databases or information systems. (A)
- Experience producing statistical or management reports and presenting information to a variety of audiences. (A)
- Experience working with large and complex datasets. (A)
- Experience using Excel to manipulate and analyse data. (A)
- Prioritising, planning and organising own tasks and working within guidelines. (A)
- Experience of dealing with difficult situations and using influencing and negotiating skills to bring about a positive result. (A)
- Experience of change management and implementing new processes. (A)
- Previous experience of working in NHS. (A)
- Experience of medical rostering systems (e.g. Allocate HealthRoster, SafeCare, CLW, DRS or equivalent). (A)
- Experience of the implementation of medics e-rostering. (A)
- Previous experience dealing with external reporting requirements including FOI. (A)
- Previous experience of projects requiring organisational change. (A)
- Experience of training staff at a practical and theoretical level. (A)
- Experience developing dashboards and performance reports. (A)
- Experience of workforce administration within an NHS or large complex organisation. (A)
- Understanding of confidentiality and data protection. (A)
- Understanding of customer service. (A)
- Strong computer skills including detailed knowledge of Microsoft Excel including the use of Pivot Tables and array of functions such as lookups. (A/T)
- Understanding of rostering staff. (A)
- Understanding of the importance of accurate data for organisational decision-making. (A)
- Understanding of NHS workforce datasets and reporting requirements. (A)
- Knowledge of ESR, Optima, HealthRoster, Allocate or similar workforce systems. (A)
- Awareness of NHS performance and workforce metrics. (A)
- Knowledge of data protection legislation including GDPR. (A)
- Knowledge of Medical and Dental Terms and Conditions of Service. (A)
- Excellent written and verbal communication skills. (A)
- Strong organisational skills with the ability to organise and manage competing priorities . click apply for full job details