Manager, Benefits Operations
Posted 6 hours 20 minutes ago by Bristol Myers Squibb
Permanent
Full Time
Administration Jobs
Dublin, Dublin, Ireland
Job Description
Working with Us Challenging. Meaningful. Life-changing. Those aren't words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You'll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams. Take your career farther than you thought possible.
Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives.
Position Summary The Manager, Benefits Operations is a high-impact member of People Services, accountable for the operational integrity, strategic execution, and continuous improvement of Bristol-Myers Squibb's (BMS) benefits and retirement programmes across EMEA markets. This role holds central responsibility for governing all company-sponsored health, welfare, and wellness benefits - delivering Tier 2 expertise while driving cross-functional alignment with internal partners including Payroll, Communications, HR Business Partners, and Workforce Administration, as well as external stakeholders such as benefit administrators, insurance carriers, vendors, and brokers.
Functioning with a strong degree of autonomy, this role brings deep functional knowledge and a sophisticated understanding of the benefits landscape to resolve complex challenges, lead project initiatives, and elevate operational standards. The Manager applies best practices and awareness of evolving business conditions to shape smarter processes, develop junior colleagues, and deliver measurable value to the organisation.
Key Responsibilities Programme Governance & Operational Excellence
Compensation Overview Warsaw - PL: zł154,402 - zł187,100
The starting compensation range(s) for this role are listed above for a full time employee (FTE) basis. Additional incentive cash and stock opportunities (based on eligibility) may be available. The starting pay takes into account characteristics of the job, such as required skills, where the job is performed, the employee's work schedule, job related knowledge, and experience. The final compensation will be determined based on demonstrated experience and in accordance with pay equity principles and applicable employment laws.
On-site Protocol BMS has an occupancy structure that determines where an employee is required to conduct their work. This structure includes site essential, site by design, field based and remote by design jobs. The occupancy type that you are assigned is determined by the nature and responsibilities of your role:
Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives.
Position Summary The Manager, Benefits Operations is a high-impact member of People Services, accountable for the operational integrity, strategic execution, and continuous improvement of Bristol-Myers Squibb's (BMS) benefits and retirement programmes across EMEA markets. This role holds central responsibility for governing all company-sponsored health, welfare, and wellness benefits - delivering Tier 2 expertise while driving cross-functional alignment with internal partners including Payroll, Communications, HR Business Partners, and Workforce Administration, as well as external stakeholders such as benefit administrators, insurance carriers, vendors, and brokers.
Functioning with a strong degree of autonomy, this role brings deep functional knowledge and a sophisticated understanding of the benefits landscape to resolve complex challenges, lead project initiatives, and elevate operational standards. The Manager applies best practices and awareness of evolving business conditions to shape smarter processes, develop junior colleagues, and deliver measurable value to the organisation.
Key Responsibilities Programme Governance & Operational Excellence
- Own and govern the end-to-end administration of EMEA benefits programmes - including medical, pensions, dental, vision, life insurance, disability, and wellness - upholding efficiency, compliance, and a high-quality employee experience as the function's second-level authority.
- Serve as the primary subject matter expert and trusted advisor across People Services on all benefits operations matters, providing authoritative guidance to team members and cross-functional partners alike.
- Apply best practices and knowledge of internal and external business issues to continuously enhance programme delivery, service quality, and operational performance.
- Oversee and govern benefit-related operational activities - including eligibility, enrolments, status changes, terminations, claims, provider portal administration, and payment processes - ensuring rigour, accuracy, and compliance at every stage.
- Partner with Benefit Strategists and product design leads to assess the feasibility of proposed programme changes or enhancements; provide informed SME perspective to shape decision-making and support effective operationalisation.
- Lead Annual Enrollment planning and execution; manage renewals, enrolment windows, and annual activity calendars in partnership with internal and external stakeholders.
- Identify and implement process improvements and automation opportunities that reduce manual effort, increase accuracy, and build scalable, future-ready operations.
- Leverage enrolment data, utilisation metrics, employee feedback, and cost analysis to surface meaningful trends and translate them into actionable recommendations that drive programme optimisation and long-term value.
- Interpret, document, and govern benefit plan provisions and operational workflows; ensure Knowledge Articles, work instructions, and employee reference materials are current, accurate, and continuously refined to reflect best practice.
- Establish and maintain strong financial controls over benefit utilizations and vendor payments; oversee purchase order management, invoice processing, auditing, and reconciliation across carriers and vendors.
- Prepare financial reports and programme performance analyses, delivering clear insights into cost trends and opportunities for optimisation.
- Direct the specification, testing, and implementation of system changes and technology enhancements; lead the deployment of BMS benefit plans and platforms with a focus on quality outcomes and operational continuity.
- Coordinate M&A activities within Benefit Operations, including employee data load coordination, enrolment windows, M&A concessions, Prism reporting, and historical archiving requirements.
- Act as the escalation authority for complex and unprecedented benefit issues; deliver well-reasoned, decisive solutions that protect the employee experience and meet organisational needs; utilise ServiceNow to manage and resolve Tier 2 benefit cases to a high standard.
- Cultivate trusted partnerships with internal teams and external providers, fostering collaboration that elevates the overall quality and consistency of benefits service delivery.
- Lead the work of project teams and formally develop junior staff, building functional capability and contributing to a high-performance team culture.
- Collaborate with internal and external partners to design and deliver impactful training resources, webinars, workshops, and communications that drive employee understanding and engagement with BMS benefits offerings.
- Maintain a proactive and informed perspective on regulatory developments, industry trends, and emerging best practices, advising the organisation on implications and appropriate responses.
- Bachelor's degree in Human Resources, Business Administration or related field, or equivalent experience.
- Professional certifications such as PSZK preferred.
- Minimum of 7 years of hand on experience in benefits administration.
- Experience with self insured benefit plans or large, complex benefits programs required; Medicare and retirement knowledge preferred.
- Experience with benefits administration software and HRIS platforms required; familiarity with Workday and Benifex preferred.
- Prior experience implementing new benefit technologies, upgrading systems and operational redesigns strongly preferred.
- Knowledge of HR policies, processes, and regional benefits related legislation.
- Experience in fast paced, complex environments managing multiple priorities.
- Strong analytical capability with advanced proficiency in Excel (VLOOKUPs, pivot tables) and Microsoft Office; able to interpret and present complex benefits data with clarity and precision.
- Excellent written and verbal communication skills, with the ability to distil complex information and engage credibly with stakeholders at all levels.
- Proven ability to independently resolve complex problems - including situations without established precedent - with sound judgement and structured thinking.
- Demonstrated experience leading project teams and formally mentoring or developing junior professionals.
- Strong interpersonal and networking skills with the ability to build effective relationships across a global, multifunctional organisation; operates with initiative and delivers results with minimal supervision.
- Genuine continuous improvement mindset with a bias for sustainable, high impact change.
- Ability to work in a typical office environment.
- 50% hybrid work schedule.
- Occasional travel may be required, but not part of typical work requirements.
Compensation Overview Warsaw - PL: zł154,402 - zł187,100
The starting compensation range(s) for this role are listed above for a full time employee (FTE) basis. Additional incentive cash and stock opportunities (based on eligibility) may be available. The starting pay takes into account characteristics of the job, such as required skills, where the job is performed, the employee's work schedule, job related knowledge, and experience. The final compensation will be determined based on demonstrated experience and in accordance with pay equity principles and applicable employment laws.
On-site Protocol BMS has an occupancy structure that determines where an employee is required to conduct their work. This structure includes site essential, site by design, field based and remote by design jobs. The occupancy type that you are assigned is determined by the nature and responsibilities of your role:
- Site essential roles require 100% of shifts onsite at your assigned facility.
- Site by design roles may be eligible for a hybrid work model with at least 50% onsite at your assigned facility. For these roles, onsite presence is considered an essential job function and is critical to collaboration, innovation, productivity, and a positive Company culture.
- For field based and remote by design roles the ability to physically travel to visit customers, patients or business partners and to attend meetings on behalf of BMS as directed is an essential job function.