LVI Services Manager - Admin & Clerical

Posted 2 hours ago by Task Recruitment

£27.50 Hourly
Permanent
Not Specified
Administration Jobs
Not Specified, United Kingdom
Job Description

Job Title: LVI Services Manager
Contract: Temp contract approx 18 weeks
Hours of Work: Mon - Fri 37 hours per week, with occasional evening meetings.
Location: Lisburn

JOB SPECIFICATION

KEY PURPOSE OF JOB

As a member of the Governance and Communications Team, the postholder will be responsible for leading and managing the Democratic Services Team to ensure the delivery of an effective governance and decision-making framework for the Council.

In addition, they will lead and manage the Lagan Valley Island Facilities Management Team, overseeing the efficient operation of the Council's Civic Headquarters, including the management of the Lagan Valley Island (LVI) Theatre and Conferencing Facility.

KEY RESPONSIBILITIES

  • Lead and develop effective governance and decision-making arrangements for Council, keeping under review all aspects of the Constitution, including the Scheme of Delegation, Standing Orders, Committee Terms of Reference and schedule of meetings, in line with legislative requirements and Council procedures.

  • Ensure effective arrangements are maintained and developed for the operation of Council and Committee meetings, including recording proceedings, preparing agendas, compiling minutes and reports, noting actions and following up as appropriate, in accordance with Council procedures, Standing Orders and legislative requirements.

  • Ensure effective arrangements for the management of Elected Members' administration, including Department for Communities statutory returns, Members' Register of Interests, Members' travel and accommodation, and membership of internal and external working groups.

  • Engage regularly with the Department for Communities on any legislative changes potentially impacting the Council and ensure policies and procedures are reviewed to reflect these changes.

  • Manage the Annual Meeting of Council, ensuring effective application of the agreed models for allocation of positions of responsibility.

  • Support the Head of Service in the delivery of Local Government Elections, including the planning, coordination and delivery of all statutory and operational requirements to ensure elections are conducted in a lawful, efficient and transparent manner.

  • Provide strategic advice and guidance to the Mayor and the Mayor's Office staff in the management of Mayoral events and activities in line with Council policies and procedures.

  • Oversee the effective running of the Mayor's Office, ensuring the highest levels of financial probity and governance in relation to charitable events and donations.

  • Lead and manage the Mayor's Charity Committee meetings, ensuring adequate records are retained.

  • Oversee the effective delivery of the Council's annual programme of civic events and any additional civic functions agreed by Council.

  • Be responsible for the operational management of the Council's Civic Headquarters at LVI and Bradford Court, including the provision of appropriate staffing levels to ensure smooth and efficient service delivery.

  • Be responsible for the management of major facilities contracts, including security, cleaning services, catering and other essential services.

  • Work closely with the Assets Team on logistics for delivering capital and maintenance projects impacting the facilities at LVI and Bradford Court.

  • Work closely with the Assets Team to ensure full compliance with all statutory health and safety requirements.

  • Lead and develop the Council's theatre and conferencing facilities, maximising income whilst ensuring value for money for Council area ratepayers.

  • Draft budget estimates for LVI Services in conjunction with the Head of Service.

  • Develop and enhance working relationships with relevant partners and stakeholders to maximise corporate and community planning outcomes and generate innovation in service delivery.

  • Deputise for the Head of Service, provide cover for other suitable-level posts within Governance and Communications Services, and undertake any other duties as may be reasonably required.

  • Manage and lead the team to deliver an effective service in line with Council policies and procedures.

  • Ensure compliance with Council policies and procedures, including Safeguarding, Health and Safety and Equality Legislation, and operate within the highest standards of organisational skills and personal behaviour, reflecting the core values and behaviours of the organisation.

  • Ensure the provision of high standards of customer care across all services provided by the Unit. Promote and manage the service effectively and communicate in a way that enhances and promotes the public image and overall reputation of the Council.

  • IMPORTANT NOTE

    The postholder should be aware that the responsibilities and functional areas of the post may be subject to change as a result of organisational change.

    The Council therefore reserves the right to change the duties of the post by adding to or amending the range of functional responsibilities.

    The postholder will be required to be flexible and adaptable to meet the changing needs and requirements of the organisation.

    ESSENTIAL CRITERIA

    It is essential that applicants have a minimum of:

    1. Qualifications and Experience

    1.1 Qualifications

    A third-level qualification (for example, an HNC, HND, NVQ Level 4, Degree) or equivalent.

    1.2 Relevant Experience

    A minimum of 4 years' relevant experience in each of the following areas of responsibility:

    • Line management of multidisciplinary teams.

    • Management of facilities in a multi-site or complex operational environment.

    • Events management.

    Alternative Experience Requirement

    Where applicants do not hold the qualifications as outlined in Section 1.1 above, they must demonstrate a minimum of 7 years' experience as outlined in Section 1.2 above.

    2. Knowledge and Understanding

    Applicants must demonstrate:

    • Working knowledge of the legislative framework under which the Council operates.

    • Working knowledge of Council governance arrangements, including the application of the Constitution and Standing Orders.

    • Understanding of contract management and procurement processes.

    3. Skills and Abilities

    Applicants must demonstrate:

    • Practical working knowledge of the Microsoft Office suite.

    • Ability to use their own initiative to organise, plan and manage workload to deliver outcomes in a timely manner.

    4. General Requirements

    It is essential that applicants hold a full and current UK driving licence and have access to a car, or have access to a means of transport which would enable them to carry out the duties of the post.

    The alternative transport provision applies only to applicants who have a disability under the Disability Discrimination Act.

    Start Date: 23 November 2026 to March 2027 - temp contract
    Closing Date: 11 November 26 at 5pm
    Hours of Work:     Mon - Fri 37 hours per week, with occasional evening meetings.
    Rate of Pay: £27.50 per hour
    Location: Lisburn

    If you would like to apply for this role, please send us your updated CV via the link provided and one of the team will be in touch with you. Or if you would like to discuss this position, please contact Task Recruitment on or to speak to one of our consultants.

    The client reserves the right to close vacancies earlier than the specified date, should they receive sufficient applications. If interested, please send your CV as early as possible.

    We are an equal opportunities employer. We welcome applications from all suitably qualified persons.