Legal Secretary

LEGAL SECRETARY - COMMERCIAL REAL ESTATE

Location: Hertfordshire or City of London

Salary: Up to £40k

Hours: 37.5 hours per week Monday - Friday, 9:00am - 5:30pm

Contract: Permanent, Full-Time

The Company

An excellent opportunity has arisen for an experienced Legal Secretary to join a highly regarded commercial law practice with a strong professional reputation and a collaborative, flexible working culture. This firm is committed to supporting employee development and offers a positive environment where you can learn, grow, and progress within your legal career.

The Role

Working within the Commercial Real Estate team, you will provide comprehensive secretarial and administrative support to fee earners, ensuring the smooth and efficient running of transactions and client matters. This is a varied position suited to a proactive individual who thrives in a busy, deadline-driven environment.

Key Responsibilities

Copy and audio typing legal documents using systems such as Word, iManage, Outlook, PDF Docs, Acrobat, Indigo, DocuSign and Excel

Proofreading, amending, formatting and transcribing documentation

Converting PDFs to Word and producing documents in house style

Managing dictation via Bighand

Handling telephone and email enquiries professionally and relaying messages promptly

Printing, scanning and photocopying documentation

Supporting AML processes and completing searches

Preparing and submitting SDLT and Land Registry applications, including drafting forms (AP1, TR1), responding to requisitions and uploading documents

Managing post-completion formalities such as notices of transfer/charge and deeds of covenant

Conducting Land Registry searches, requesting office copies and expediting applications

Preparing lease and deed summaries and scheduling deeds

Liaising with lenders and local authorities to obtain documentation

Drafting correspondence to clients, HMRC, HMLR and solicitors

Opening and closing client files, including ID checks and compliance documentation

Compiling sales packs, preparing replies to CPSEs and drafting basic reports on title

Preparing invoices, BACS/TT payments, checking ledgers and verifying bank details

Supporting credit control by issuing overdue payment reminders

Coordinating diary management, meetings and virtual appointments (Teams/Zoom)

Providing ad hoc administrative support across departments as required

Key Skills & Experience

Previous Legal Secretary experience, ideally within Commercial Real Estate

Exceptional attention to detail and strong organisational skills

Ability to prioritise workloads in a fast-paced, transactional environment

Advanced IT skills including Outlook, Word, Excel, PDF software and DocuSign

Strong understanding of legal processes and practice

Excellent communication skills with a professional telephone manner

High standard of grammar and spelling

A proactive, adaptable and team-focused approach

Benefits

25 days annual leave

Discretionary perks

Statutory pension

Death in Service (4x salary)

Please note: This job description is not exhaustive, and additional duties may be required to support the needs of the business.

Thank you for your interest in this vacancy, which is being advertised by Smart10 Recruitment Group, who are acting as an employment agency / business. Your application will be considered in competition with others and we will contact you within 3 working days if you have been shortlisted.

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