Legal Project Coordinator

Baker McKenzie empowers clients to compete in the global economy. We provide comprehensive and practical legal advice that cuts through complexity with clear, actionable guidance. Our people represent diverse cultures and jurisdictions, combining local know-how with international expertise to ensure your business thrives across borders.

The Legal Project Coordinator will work with the Legal Project Managers, leading on the successful delivery of tasks within both client- and internally-facing projects bringing solutions using established and new tools and processes.

Main responsibilities:

Support the management of multiple projects with competing deadlines

Liaise with the client, and the Firm's client matter team, as well as the Firm's specialist departments and offices worldwide, along with external stakeholders

Support creation and management of suitably-detailed project plans

Support project teams to define matter scope, and to track and manage changes

Direct and advise more junior team members on project-specific tasks

Proactively offer support to project teams beyond minimum delivery requirements, seeking opportunity to add additional value

Set up and own recurring tasks and activities

Build organizational charts and timelines

Support requests from the LPM team

Map matter-specific processes

Support your 'core' project(s) throughout the project lifecycle, giving ad hoc support to other projects

Design ad-hoc project update reporting, create client-ready reports and give oral and written updates to project teams on developments

Support project teams by flagging scope variance and key risks/issues, and work creatively with senior team on mitigation across projects

Support the matter review process for key matters and identify areas of improvement through discussions with project teams

Triage help requests and raise 'marginal' requests with senior team to determine LPM position on task involvement

Be creative and improve on standard delivery solutions on a given project; identify and propose to Associate Directors of LPM any future needs and improvements to the LPM framework

Identify opportunities for new service delivery and support analysis and design workshops

Contribute to LPM element of project budgeting

Convert project-specific materials into templates and reusable resources for the LPM team

Prepare, review and interpret data visualization for matters

Contribution to BM's Innovation Strategy; become a subject matter expert on given tech and standardized processes: evangelize, advise, train, apply to projects and support refinement

Support implementation of existing and new technology to meet project requirements and to encourage LPM/Legal team uptake

Demonstrate project-specific process, tools and resources to project teams

Enhance client experience through LPM tools and communications

Build network of professional colleagues across the range of PBS and legal functions, including Knowledge Management, Business Development, Finance, and IT and with external stakeholders

Use network to identify opportunities for new projects or to showcase BM LPM

Offer ad-hoc support and PM expertise to non-LPM initiatives

Skills and experience:

A bachelor's Degree, a law or business degree is preferred

Formal project management qualification of Prince 2 Foundation is required, and LSS Yellow Belt is desirable

Formal project management qualification of Prince 2 Practitioner or Prince 2 Agile, LSS Green Belt or LSS Black Belt, Management of Portfolios (MoP) or PMP is desirable

Some experience in project management roles

Understanding of or experience working in large complex organizations ideally in a law firm or professional services firm

Knowledge of relevant IT packages: e.g. Document Management Systems, Project Extranets (e.g. SharePoint) or other collaborative project management tools, Other LegalTech knowledge is desirable

Strong knowledge of Microsoft Office, including Excel, and of financial systems and reports

Experience of influencing stakeholders within a professional services environment is desirable

Great communication and relationship building skills

Desire to work collaboratively with senior-level professionals to help them succeed in meeting their objectives

Able to work independently with a willingness to work flexibly and hands-on to achieve project objectives

Knowledge of data visualization and associated tools (e.g. Excel charting, Tableau, Power BI)

Demonstrated skills, knowledge and experience in sourcing data for and preparing reports, executive summaries and status reports for consumption by attorneys and clients

Able to calculate key financial metrics and analyse matter-level performance including profitability.

Disciplined and attentive to details with strong time management skills

Demonstrated ability to organize and prioritize work in a dynamic and complex environment to meet deadlines and daily requirements

Demonstrated competency in continuous improvement, change management, flexible approach and exceeding expectations

Reports to: Senior Legal Project Manager

Travel requirements: This role may require some regional and some global travel driven by client requirements and other internal and external events related to the Professional Business Services function

Position type: Specialist