Learning and Programme Assistant

The role will primarily help with the planning and realisation of a diverse range of learning and engagement activities, events, and exhibitions as part of our learning programme and public programme. This includes working with partners and artists in order to support new commissions, hybrid events, school and community workshops, and the development of online content and resources. The Learning & Programme Assistant will provide in person support for audiences and artists, including facilitation support for learning activity, and will also work behind the scenes in administrative areas such as booking travel, drafting schedules, and purchasing and organising materials.

• Work with the Liverpool Biennial team to understand, administrate, and communicate the Exhibition, Learning, and Public Programme, including information on our artist projects, learning activities, our differentiated audiences, and our organisational aims.
• Support the development and delivery of learning and engagement activities for schools, community groups, and other audiences, including preparing materials and coordinating bookings.
• Support the planning and installation of exhibitions across multiple venues through administrative support and by being a runner, which involves helping with various tasks including researching, sourcing, and buying materials. This will involve working within a range of sites from traditional galleries to disused warehouses and buildings.
• Prepare, distribute, and maintain learning materials, resources, and educational tools, and collaborate with internal teams to ensure that partners, sponsors/funders are appropriately credited on all communications.
• Provide administration and production support for exhibition installation, public programme, and learning events and projects, including researching, scheduling, generating invitation lists, artist and venue liaison, and on day facilitation such as registration, ushering, and stage management.
• Various administrative tasks, including supporting risk assessments, condition reporting, health and safety considerations, and event management.
• Budget administration such as logging expenditure, reconciling receipts, creating purchase orders, and processing invoices.
• Book artist travel and accommodation and administer per diems, as well as create schedules for their trips and host them when they are in Liverpool.
• Assist with maintaining relationships with education, community, and cultural partners.
• Support artwork maintenance duties, including attending exhibition venues regularly to check on and attend to artworks, and responding to last minute requests or issues flagged from the Front of House team.
• Regularly update and save contacts to our CRM, build and maintain data on local and national audiences and stakeholders, including community groups and organisations, to maximise our reach and engagement, and to develop better communication and relationships with these groups moving forward.
• Support the evaluation of LB2027 by record keeping, evaluating and participant information gathering / data collection, including completion of evaluation and feedback forms with stakeholders and attendees.
• On occasion, support with Festival Guide duties such as invigilation and running tours.
• Understand, uphold, and prioritise Liverpool Biennial values, policies, and reporting responsibilities including Safeguarding, Environmental Sustainability, and Diversity, Equity and Inclusion, and attend training where appropriate.
• Other administration and production support where needed across the Learning and Programme team.