Labour Affairs Staff

ICFO is a leading research center in the field of photonics, dedicated to advancing the science and technology of light and its applications. Located in the Mediterranean Technology Park in the metropolitan area of Barcelona, ICFO is at the forefront of groundbreaking research and innovation in areas such as quantum technologies, biophotonics, clean tech, and photonic integrated circuits. ICFO employs 500 people, including researchers, PhD students and staff personnel. In its area of specialization and category, the institute is consistently ranked among the highest-quality research institutions worldwide. Our mission is to contribute to scientific knowledge, foster technology transfer, educate of graduate students and postdoctoral researchers, and promote the responsible engagement of science in society.

POSITION OVERVIEW

ICFO is seeking a highly motivated Labour Affairs Staff to join our team and play a key role in ensuring the effective management of labour affairs handlings. This includes participation in tasks of the whole contractual lifecycle, residential permits and leaves as well as tasks of implementation of applicable policies and procedures.

KEY RESPONSIBILITIES

As a Labour Affairs Staff your key responsibilities will include (but are not limited to):

• Support in the labour handlings of the whole contractual lifecycle: offers, new contracts, social security, contract amendments, contract finalization and payroll.
• Support in managing the handlings for residential permits preparing the relevant documents and providing information and assistance to ICFOnians on this area.
• Managing the corresponding handlings for the different leaves, permits and holidays tracking.
• Managing the corresponding handlings for the communication of work travels to the labour office.

QUALIFICATIONS AND EXPERIENCE REQUIRED

• A University degree in the Labour Relations field.
• Proven experience (minimum 2 years) in labour relations management in Spain.
• Advanced level of English (minimum C1 level) with the ability to communicate effectively both in written and spoken forms.
• A service-oriented mindset, with initiative, high attention to detail, organizational commitment, and a strong team spirit.
• Good communication skills, both written and verbal, with the ability to interact with internal and external stakeholders effectively.

We will also value demonstrable experience in:

• Experience with SAP Business One.
• Good knowledge of Excel, including experience with Pivot tables.
• Good knowledge of Office 365 advanced utilities such as Power Automate, Sharepoint, teams.

WHAT WE OFFER

• Hybrid Work Model: Enjoy the flexibility of a hybrid work arrangement, promoting a healthy work-life balance.
• Standard Workweek: Benefit from a 37.5-hour workweek, allowing for personal time and pursuits.
• Attractive Labor Calendar: Take advantage of generous vacation days and public holidays
• Professional Development: Access a range of training programs and language courses to enhance your skills and career growth.
• Flexible Compensation: Participate in flexible retribution programs, tailoring your benefits to suit your individual needs.
• Commuter Support: Utilize our free daily shuttle bus service between Barcelona and ICFO, easing your daily commute
• Inclusive Environment: Join a diverse and inclusive workplace, recognized for its commitment to equality and awarded for its diversity and inclusion efforts.

CONDITIONS

This is a full-time permanent position. The contract offered will be interim if the Oferta Pública d'Ocupació is not approved at the time of incorporation.

A competitive salary within ICFO's salary scales will be offered, commensurate with the seniority of the applicant.