Inspection Coordination Officer

Full time Civic Recruitment Limited United Kingdom

Job Information

Social / NGO / Health & Care

City Northallerton

Province North Yorkshire

Postal Code DL6

Job Description 3 Month Contract with A Local Authority Job Purpose

To coordinate, support, and manage the preparation for external inspections within Social Care services (e.g., regulatory or internal audits). The role ensures that all required documentation, evidence, and stakeholders are effectively organised to demonstrate service quality, compliance, and continuous improvement.

The postholder acts as a central point of coordination between operational teams, leadership, and inspection bodies, helping services present accurate, timely, and high-quality information.

Key Responsibilities

• Plan and coordinate all activities relating to inspections (e.g., scheduling, logistics, documentation).
• Act as the main point of contact for inspection processes across Social Care services.
• Maintain inspection readiness by ensuring documentation and evidence are up to date.
• Gather, review, and organise evidence required for inspections (policies, case records, performance data).
• Ensure documentation is accurate, accessible, and aligned with regulatory standards.
• Support teams in identifying gaps and areas for improvement.
• Liaise with internal teams, managers, and senior leadership to ensure inspection readiness.
• Coordinate communication between departments and external inspection bodies.
• Arrange meetings, briefings, and preparation sessions.
• Monitor compliance against inspection frameworks and standards.
• Support the development of action plans following inspections.
• Track progress on improvement actions and report updates.
• Compile reports, dashboards, and summaries for leadership.
• Analyse performance data to support inspection narratives.
• Ensure timely submission of required information.
• Maintain inspection schedules, trackers, and logs.
• Organise workshops, mock inspections, and preparation activities.
• Provide general administrative support to the inspection process.

Requirements

• Experience in an administrative, coordination, or project support role.
• Strong organisational skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Ability to work with data, reports, and documentation accurately.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Ability to engage with a range of stakeholders across teams.
• Understanding of confidentiality and data protection.
• Experience working within Social Care, local authority, or public sector environments.
• Knowledge of inspection or regulatory frameworks (e.g., safeguarding, quality standards).
• Experience supporting audits, inspections, or compliance processes.
• Familiarity with case management or performance systems.