Industrial Services Administrator

Industrial Services Administrator Mon to Fri £25K/Year Pocklington, York

We are recruiting for a Specialist & Industrial Services Administrator to join our Specialist & Industrial Services team based at Pocklington Business Park, York. This is a fantastic opportunity for an organised and proactive individual to support a nationwide operation delivering specialist cleaning services, including carpet and upholstery cleaning, high-level cleaning, roof and gutter cleaning, jet washing, and other industrial cleaning services. Working closely with the Administration Team Leader, Contract Managers, and Operations Managers, you will play a key role in ensuring the smooth coordination and administration of services across the UK.

Salary: £25,000 per annum

Start date: as soon as possible

Key Responsibilities

• Planning and coordinating work schedules for specialist and industrial cleaning teams.
• Supporting the management of planned preventative maintenance and reactive works, including callouts and quoted works.
• Allocating jobs and processing all associated documentation accurately.
• Liaising with clients, subcontractors, and operational teams on a daily basis.
• Ordering materials, equipment, PPE, and services to support operational requirements.
• Preparing reports and administrative documentation for management meetings and business needs.
• Supporting marketing and business development activities to generate new opportunities.
• Assisting with invoicing, billing, and financial reporting processes.
• Processing timesheets and ensuring payroll information is submitted accurately and on time.
• Maintaining compliance with company policies, ISO standards, and industry regulations.
• Using internal systems and Microsoft Office applications to manage workloads and records.
• Communicating work schedules, updates, and service information through relevant platforms.

Ideal Candidate

• Previous experience in an administrative or coordination role.
• Strong organisational skills with excellent attention to detail.
• Confident communicator with the ability to build relationships with clients and colleagues.
• Proficient in Microsoft Office, including Excel, Word, and Outlook.
• Able to manage multiple tasks and prioritise workload effectively.
• Experience with invoicing, scheduling, or payroll administration is advantageous.
• Proactive and able to use initiative to solve problems and improve processes.
• Comfortable working in a fast-paced environment and meeting deadlines.
• Professional, reliable, and committed to delivering excellent customer service.

What We Offer

• £25,000 annual salary.
• Immediate start available.
• Monday to Friday working pattern.
• Supportive and collaborative team environment.
• Ongoing training and development opportunities.
• Opportunity to work within a growing national business.

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