Human Resources Executive

Human Resources Executive

The Human Resources Executive will play a vital role in supporting the efficient day-to-day functioning of both HR activities and overall office operations. This is a hands on position encompassing responsibilities such as HR administration, coordinating recruitment processes, managing employee relations, and ensuring the smooth running of the office.

Human Resources Responsibilities

• Coordinate recruitment across retail stores and head office, including job postings, application screening, interviews, and seasonal hiring.
• Manage offer and onboarding administration, including preparing contracts, offer letters, and ensuring compliance documentation is completed.
• Provide day-to-day HR guidance on employee relations issues including attendance, disciplinary matters, grievances, and performance concerns.
• Support performance reviews and maintain accurate employee records.
• Coordinate HR administration, probation tracking, leave, training records, and compliance.
• Support payroll by monitoring time & attendance, overtime, rosters, leave records, and resolving payroll related queries.
• Coordinate employee offboarding processes, including final documentation, equipment return, and system updates.
• Prepare employee documentation (promotions, contract amendments, salary changes, etc.).
• Plan and coordinate office events, meetings, team socials, and venue bookings ensuring events are delivered smoothly and professionally.
• Lead Health & Safety compliance, supporting audits, inspections, and documentation acting as onsite lead of Health and Safety.

Administrative Responsibilities

• Oversee daily office operations, ensuring a well organised, safe, and welcoming workspace.
• Provide administrative and office support for company projects and cross functional
• Provide administrative support to senior leadership, scheduling meetings, preparing agendas and presentations, tracking follow ups, and coordinating travel and logistics.
• Manage office supplies, inventory, vendors, contracts, maintenance, and facilities.

Essential Skills & Behaviours

• Excellent organisational skills with strong attention to detail.
• Strong interpersonal and communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast paced environment.
• Excellent administrative capability with high accuracy in record keeping.
• Confident working independently while also being a strong team player.
• High level of integrity and professionalism.

Requirements / Qualifications

• Qualification such as Certificate/Diploma in Human Resource Management (or related discipline).
• Minimum 3+ years consecutive experience in an HR administrative role within the last 5 years.
• Strong understanding and up-to-date knowledge of Irish employment legislation, HR best practice, and market conditions.
• Experience working with HRIS systems and time & attendance systems.
• Strong Microsoft Office skills (Excel reporting experience highly desirable).