Human Resource Administrative Assistant/Talent Acquisition and Planning for Warsaw

infeurope S.A. represents a consortium of infeurope Luxembourg and ManpowerGroup, Warsaw

We are looking for an HR Administrative Assistant/Talent Acquisition and Planning to work for a multinational client, the European Border and Coast Guard Agency (FRONTEX), located in Warsaw/Poland.

Candidate should be citizen of member states of the European Union (EU): European Union nationality

Remuneration:

• Market rates
• Polish employment contract (interim/temporary)

Location: plac Europejski 6, 00-844 Warszawa, Poland

Work Type: Interim employment

Start date: 20.04.2026

End date: 30.06.2026, extensions possible

Client: Frontex, the European Border and Coast Guard Agency, supports EU Member States and Schengen-associated countries in the management of the EU's external borders and the fight against cross-border crime. Frontex is a centre of excellence for border control activities at the EU's external borders, sharing intelligence and expertise with all Member States and with neighbouring non-EU countries affected by migratory trends and cross-border crime.

Division: Human Resources and Corporate Services

Entity: Human Resources Unit

Sector: Talent Acquisition and Planning

Main tasks:

• Organisational and administrative support in selection processes (verification of eligibility, scheduling of meetings, preparation of various types of documents minutes, reports);
• Support in pre-boarding procedures (preparation of Document Management System requests for access cards and IT equipment, scheduling medical check-ups, communicating with candidates);
• Monitor functional mailboxes and communicate with internal and external parties;
• Assist in the preparation of statistical data (tables, graphs and charts);
• Provide administrative support in general administrative procedures;
• Support the document flows and archiving;
• Carry out data entry and support an administration and monitoring of electronic databases;
• Assist in the organisations of online and physical meetings and drafting minutes as necessary;
• Perform basic administrative tasks as copying, scanning, etc.

Education:

• Essential: Successfully completed secondary education related to Administration and at least in one of the following domains: finance, information management, public relations, event organization and office logistics, project management.
• Advantageous:
  • university degree in the field of business administration, finance or economics;
  • knowledge of the EU financial regulatory framework;
  • additional education related to asset management;
  • university degree in public relations, journalism or languages;

Work Experience:

• Essential: Minimum 1 year of professional experience in the field of Administration
• Advantageous:
  • previous experience in administrative and financial support tasks;
  • experience in information management;
  • experience in finance and business management, public procurement or accounting;
  • experience in supporting project management;
  • support in organization of press and outreach events;
  • proofreading and editing, text formatting and graphical files, knowledge of publishing workflows;
  • experience in assisting in organization of meetings and events.

IT Skills:

• Essential: Expert knowledge of MS Office (Excel, Word & Outlook)
• Advantageous:
  • Knowledge and experience in working with databases;
  • Experience in professional layout tools such as Adobe Creative Suite (especially InDesign and Acrobat Pro) or MS Office Publisher.

Language Skills:

• Essential: Very good command of oral and written English (Minimum B2 level)

Other Skills:

• High level of responsibility and ability to work independently;
• High level of service orientation;
• Ability to work under pressure and experience in organizing work and prioritizing accordingly;
• Ability to communicate efficiently at all levels internally and externally and in appropriate manner;
• Strong sense of accuracy and attention to detail;
• High level of discretion and ability to handle confidential matters;
• Proven organizational skills;
• Ability to adapt to a dynamic working environment;
• Ability to learn new skills and software;
• Ability to work in a team.

infeurope is a Luxembourg-based IT service provider, designing, developing and managing multilingual information and documentary systems in many application areas and business sectors. For more than 40 years we have delivered IT systems and solutions.

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