HR Recruitment Assistant

HR Recruitment Executive

Working hours

37 hours per week (hybrid position with 2 days in the office, flexible start/finish times)

Salary

£26,936-£28,115

Purpose of the Role

The HR Recruitment Executive is responsible for providing comprehensive administrative and operational support to the recruitment function, ensuring the efficient coordination and delivery of recruitment activities across the organisation. The postholder will support the full employee recruitment lifecycle, from advertising vacancies through to onboarding successful candidates, while ensuring compliance with employment legislation, organisational policies and best practice.

This is a fast-paced role requiring excellent organisational skills, attention to detail, strong stakeholder management, and the ability to manage multiple priorities simultaneously. The role will also support employee engagement and retention initiatives and contribute to the effective management of HR information systems and reporting.

Key Responsibilities

Recruitment & Selection

• Coordinate end-to-end recruitment campaigns, ensuring vacancies are filled efficiently and in accordance with organisational policies and procedures.
• Advertise vacancies through appropriate recruitment channels and maintain recruitment platforms and applicant tracking systems.
• Act as the first point of contact for candidates, hiring managers and stakeholders, providing advice and guidance throughout the recruitment process.
• Support hiring managers with interview scheduling, candidate communications and recruitment administration.
• Prepare and issue recruitment documentation, including offer letters and contractual paperwork.
• Coordinate recruitment files and maintain accurate recruitment records.
• Support pre-employment checks and vetting processes.
• Assist with shortlisting and interview panel administration and participate on panels where appropriate.
• Organise and attend recruitment open days, careers fairs and recruitment events to promote the organisation and attract talent.
• Monitor and report on recruitment activity and key performance indicators (KPIs).
• Ensure compliance with relevant employment legislation, equality standards and organisational recruitment procedures.

Employee Retention & Engagement

• Support the delivery of employee engagement initiatives and programmes.
• Assist with employee wellbeing activities and organisational engagement campaigns.
• Conduct and administer leaver processes, including exit interviews.
• Analyse retention data and provide insights to support improvements in employee experience, engagement and retention.
• Contribute to initiatives that promote the organisation as an employer of choice.

HR Information & Reporting

• Maintain accurate employee and recruitment records on HR Information Systems.
• Support employees in accessing and using self-service HR systems.
• Produce routine and ad hoc reports relating to recruitment, onboarding, turnover, absence and employee engagement.

Essential Criteria

• Minimum of 12 months' administration experience within a Recruitment or HR environment.
• Experience using Applicant Tracking Systems (ATS), recruitment platforms or HR Information Systems.
• Experience using Microsoft Office applications, including Outlook, Word and Excel.

• A full current driving licence and access to a car. Business insurance will be a requirement for this post.