HR Assistant

Department: Human Resources
Location: Galway City
Reports to: HR Manager
Contract: Temporary/Student placement May-September

About the Role

This is an excellent opportunity for a student who is interested in Human Resources and would like hands on experience in a busy HR function. The HR Assistant will support the HR Manager with day to day administrative tasks and gain exposure to key HR processes in a supportive learning environment. This role is primarily administrative and support based, with training provided.

Key Responsibilities HR & Workforce Support

• Support the preparation and distribution of employment documents(e.g. contracts, policies)
• Maintain and update employee records in line with confidentiality requirements
• Assist with tracking training completion and documentation
• Respond to basic HR queries from employees and agency workers, escalating where needed
• Assist in onsite visits and employee relations meetings.

HR Administration

• File and organise HR documentation
• Assist with leave records, timesheets, and general HR reports
• Updating employee details on HR systems and trackers
• Help prepare HR documents, templates, and internal guides
• Provide general administrative support to the HR Business Unit

Recruitment & Learning Support

• Assist with onboarding and recruitment administration
• Support assessment and induction activities where required
• Help coordinate training sessions and learning materials

Reception & Front of House Support

• Answering and transferring incoming calls
• Taking accurate messages and distributing them promptly
• Greeting visitors, candidates, and members of the public
• Scheduling IT tests for candidates

What We're Looking For

This role is suitable for a student or recent graduate with an interest in HR.

Essential

• Studying HR, Business, Administration, or a related discipline
• Strong organizational skills and attention to detail
• Good communication skills (written and verbal)
• Ability to handle confidential information responsibly
• IT skills (Microsoft Word, Excel, Outlook)
• Full Clean Driver's Licence

Desirable (but not essential)

• Previous administrative or office experience
• Interest in HR, recruitment, or people operations
• Experience in a customer-facing or support role

What You'll Gain

• Practical, hands on experience in an HR department
• Exposure to recruitment, onboarding, compliance, and HR administration
• Training and mentoring from the HR Team
• A strong foundation for a future career in Human Resources

Why ICE Group?

For over 50 years, we've been helping businesses and individuals thrive through recruitment, training, and outsourced services. As we continue to grow, we're investing in talented professionals who want to make a real impact. Join us and be part of a team that's shaping the future of work.