HR Adviser, Health, Wellbeing and Engagement

The closing date for this position is the 19 th May

HR Adviser, Health, Wellbeing and Engagement

Business Support, Portadown Library

Temporary (Until December 2026)

£22.82 per hour

36 hours per week

Main Purpose

Libraries NI is a large, multi-site organisation which delivers public library services from a comprehensive network of branch and mobile libraries across Northern Ireland. The post holder will provide effective and efficient services to support the health and wellbeing of employees at work. To contribute to the formulation, implementation, development and review of human resource management policies and procedures. To provide advice, support and guidance to employees, managers, the Board and its Committees in the application of health and wellbeing policies, procedures and initiatives. To provide lateral support and guidance to Human Resources, managers and employees in relation to matters of attendance. To work collaboratively with internal and external stakeholders. To promote effective communication and ensure appropriate employee assistance programmes are in place.

Main Roles and Responsibilities

1. Provide advice to managers on best practice in relation to employee management and support services. Ensure appropriate records management processes are in place and maintained in line with data protection legislation and Libraries NI policy and procedures.

2. Contribute to the formulation and development of health and wellbeing policies, procedures and support strategies as required; ensure training is provided to managers and employees in relation to policies and procedures according to their roles and responsibilities.

3. Provide advice and guidance to managers and employees on best practice in relation to issues concerning the management of absences involving sickness, mental health, injury or disability.

4. Provide confidential advice and support to individual employees who have personal, family or work-related adversities with a view to assisting them identify solutions. Ensure arrangements are in place to support employees experiencing adversity, referring them to the organisation's Occupational Health specialist, where appropriate.

5. Develop management information reports utilising HR systems. Support the implementation of HR IT systems to accurately record sickness absence and associated processes. Collate management information which will enable Libraries NI to measure its performance in relation to sickness absence, stress management and employee well-being, such as sickness absence data; number of employee self-referrals to the counsellor service, number of referrals to the Occupational Health services. Regularly monitor and review sickness absence and ill health and assess performance.

6. Ensure arrangements are in place to support managers experiencing problems with employee performance.

7. Manage the implementation of programmes and activities to promote initiatives and measures that support health and wellbeing at work. Contribute to working and advisory groups as required.

8. Cooperate and assist management in arrangements for consulting and supporting employees on changes and working arrangements.

9. Identify particular areas of difficulty or generic concerns or needs within Libraries NI and through research and surveys identify strategies for dealing with such issues.

10. Assist with the arrangements for procuring and/or delivering training including mental health awareness/management training and identify sources of specialist support through statutory and voluntary agencies.

11. Develop and maintain appropriate specialist knowledge, networks and relationships with external organisations, medical/health professionals and other relevant agencies as required.

12. Maintain up-to-date knowledge of health and wellbeing initiatives including developments and trends in the field and associated legislation, regulation and good practices and attend training as required.

13. Research and source appropriate support materials and interventions to assist employees in the management of personal or crisis situations as required.

14. Promote and maintain good working relationships with managers, staff and trade unions. Encourage staff to participate in events and initiatives undertaken to promote health and well-being and more effective working.

15. Plan and direct the work of HR staff to support H&W Services and Initiatives.

16. Manage the performance, monitor the skills, competencies and knowledge of staff and ensure they support service priorities.

17. Support positive organisational culture through the provision of Employee Engagement and change management processes.

18. Participate as a panel member in interview and selection processes.

19. Any other related duties within the grade and competence of the post holder including supervision of staff as required.

Essential Criteria:

(Please note that Platinum Recruitment NI Ltd require original certificates as proof of all qualifications listed on CV)

Essential

Qualifications/ Experience:

1. A third level qualification or equivalent (i.e. HNC, HND, NVQ level 4, degree or above) or HR qualification equivalent to or higher than Chartered Institute of Personnel Development (CIPD) Level 5

AND a minimum of three years' experience in the last six years' of working in a Human Resources or Health and Wellbeing role

OR

a minimum of five years' experience in the last eight years of working in a Human Resources Health and Wellbeing role

2. experience of working collaboratively with a diverse range of internal and external stakeholders

3. experience of providing advice and guidance to managers and staff on managing attendance and sickness absence issues

4. experience in the development, analysis and presenting of Management Information Reports using Microsoft Excel to support organisational performance.

Knowledge & Skills:

5. A proven knowledge and application of employment legislation, statutory obligations and equality requirements within a large and multi-site organisation.

Other Requirements and Constraints:

6. Applicants must have access to a suitable vehicle (appropriately maintained and insured for Libraries NI business) or other suitable form of transport which will enable the successful candidate to fulfil the requirements of the post to the satisfaction of Libraries NI.

7. Applicants must be able to work flexibly to meet the needs of the business. This may involve on occasions evening or weekend working.

Platinum Recruitment NI Ltd is an equal opportunities employer and a Corporate Member of the Recruitment and Employment Confederation (REC). Platinum Recruitment NI Ltd adheres to all current employment legislation.

We reserve the right to close vacancies earlier than the specified date, should we receive sufficient applications. If interested, please send your CV as early as possible.

Please note only those candidates shortlisted may be contacted.

Applicants must be authorised to work in the UK and Ireland. We are unable to sponsor or take over the sponsorship of an employment visa at this time.

Successful candidates may need to apply for an Access NI Certificate with Platinum Recruitment NI Ltd regardless if you already have a valid certificate. It will be a cost of between £16 - £32 depending on clearance level.