HR Administrator - 12 months FTC

HR Administrator - 12 months FTC

The closing date is 10 July 2026

Please note: This is a 12-month fixed-term contract to provide maternity leave cover. We are ideally looking for someone who can start as soon as possible.

Are you an organised, customer-focused HR Administrator with experience working in a busy HR environment?

Join the People Team at BPAS as an HR Administrator and play a key role in delivering a responsive, professional and confidential HR service. Supporting employees and managers across the employee lifecycle, you'll help ensure HR processes are delivered efficiently, accurately and in line with organisational policies and employment legislation.

This role is ideal for someone with previous HR administration experience who enjoys managing a varied workload, responding to high-volume queries and providing excellent customer service. You'll maintain accurate employee records, prepare HR documentation, coordinate compliance activities and support key HR processes including onboarding, contractual changes, absence administration and leaver processes.

We're looking for someone who is organised, proactive and able to manage competing priorities while maintaining exceptional attention to detail and confidentiality. Experience working within a shared HR service or managing a busy shared inbox is highly desirable.

This is a hybrid working role, with attendance at our Head Office in Leamington Spa once a week. You will also be expected to travel to other BPAS locations when required.

Main duties of the job

• Provide first-line HR advice and administrative support, escalating queries where appropriate.
• Manage the People Team shared inbox, ensuring timely responses within agreed service levels.
• Maintain accurate employee records, ensuring data quality, confidentiality and GDPR compliance.
• Support the employee lifecycle, including onboarding, pre-employment checks, contractual changes, absence and family leave, pay and benefits, and leavers.
• Prepare HR documentation including contracts, offer letters, references and other correspondence.
• Coordinate compliance checks including Right to Work, DBS, professional registration and Occupational Health requirements.
• Produce routine HR reports and support audits, inspections and workforce compliance activity.
• Contribute to continuous improvement of HR processes and employee experience.

You will also have:

• Previous HR administration experience in a busy environment.
• Experience managing high-volume queries or shared inboxes.
• Strong organisational skills with the ability to prioritise workload.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• Experience using HR systems and Microsoft Office, including Excel.
• Understanding of HR processes across the employee lifecycle.
• Knowledge of confidentiality, GDPR and record keeping requirements.
• CIPD Level 3 or equivalent HR experience.

About us

The British Pregnancy Advisory Service (BPAS) is the UK's largest independent reproductive healthcare charity, providing evidence-based, not-for-profit reproductive healthcare. We work mainly on behalf of the NHS, offering abortion care, contraception, and STI testing and treatment across the country.

When you join BPAS, you become part of a values-driven organisation where compassion, professionalism, and choice guide everything we do. You will help remove barriers to safe reproductive care while supporting people to make informed choices about their health and futures.

Working with us - benefits include:

• 34 days annual leave (including bank holidays)
• Life assurance at 3 salary
• Defined contribution pension scheme
• Access to GP 24/7, 365 days a year
• MyMindPal mental fitness app and 24/7 counselling support
• Online discounts, discounted gym membership and other lifestyle benefits
• Family-friendly policies to support work life balance

Safeguarding, Equality & Diversity

BPAS is committed to safeguarding and promoting the welfare of everyone who uses our services, and all staff share this responsibility. Recruitment follows safer recruitment principles and includes appropriate pre employment checks.

We actively welcome applications from people of all backgrounds, identities, and experiences. We are proud to be an inclusive employer and will make reasonable adjustments to ensure a fair and accessible recruitment process for all candidates.

Location

Hybrid working with attendance to Head Office once a week

BPAS Head Office Leamington Spa - Orion House, 2 Athena Drive, Tachbrook Park, Leamington Spa, CV34 6RQ

Contract

12 Month Fixed Term Contract

Hours Per Week

36 hours

Hours of Work

Monday to Thursday - 9am to 5pm and Friday 9am to 3.30pm

Salary

£26,444- £29,853 Depending on Skills and Experience

Qualifications

• Min of 4 GCSEs or equivalent
• Working towards CIPD Level 5 or further HR qualification.

Requirements

• Legal right to work in the UK at the time of application.
• Pro choice and support a woman's right to choose, in line with BPAS values and mission.
• Ready to commit to 12 month fixed term maternity leave cover contract.

Person Specification

• Significant administrative or operational experience in a busy, fast paced environment.
• Experience working within an HR function, ideally within a shared services or central support model.
• Experience managing high-volume queries, inboxes, helpdesk activity or case management workflows with competing priorities.
• Experience in a charity, healthcare or other regulated environment.
• Experience supporting audits, inspections, compliance reporting or workforce assurance activity.
• Experience using HR information systems, case management tools or service desk approaches.

General

• Support a woman's right to choose abortion.
• Family or friend of current BPAS employee (if yes please state the name and relationship).
• Aware we are unable to offer Visa sponsorship.
• Aware this is a hybrid working role and will require working from both home and head office once a week and other BPAS locations when required.
• Have suitable confidential home working space.
• Commit to 12 Month Fixed Term Contract covering maternity leave.
• Additional statements or information if wished to support the application.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

British Pregnancy Advisory Service (BPAS)