Freelance Production Coordinator BDB UK

Job Overview

We are looking for someone who is available full time from w/c 22nd June for 4 weeks to support us with production coordination on an exciting project!

Responsibilities

• Production Operations & Logistics

  • Coordinate travel, accommodation and transport bookings for cast, crew and clients.

  • Manage production schedules, calendars and key project milestones.

  • Support location research, sourcing and booking.

  • Assist with merch/prop/printables sourcing including liaising with printers and reviewing proofs.

  • Coordinate courier bookings, deliveries and production shipments.

  • Ensure all project documentation is organised, updated and accessible.

• Pre-Production Support

  • Assist producers with production planning and project setup.

  • Create and maintain call sheets, contact lists and production schedules.

  • Collect supplier NDAs and quotes.

  • Coordinate talent, crew and client logistics, eg: scheduling, travel times.

  • Support permit, insurance and risk assessment administration where required.

• Production & Shoot Support

  • Act as a key point of coordination between production, suppliers and crew.

  • Ensure all production paperwork is completed and distributed.

  • Support producers during shoots with scheduling, logistics and troubleshooting.

• Post-Production & Finance Administration

  • Track deliverables and key post-production deadlines.

  • Manage supplier paperwork, invoices and purchase orders.

  • Collect and organise crew timesheets and supplier cost reports.

  • Real-time tracking of production expenses.

  • Support budget reconciliation and project close-down processes.

  • Maintain accurate production records and filing systems.

• Team & Studio Operations

  • Support the wider production department with resource planning and scheduling.

  • Help maintain supplier databases and production contacts.

  • Assist with general production department administration.

Skills & Attributes

• 1-3 years' experience within a production, agency or creative environment.

• Exceptional organisational and time-management skills.

• Strong attention to detail.

• Experience managing multiple projects simultaneously.

• Confidence working with suppliers, freelancers and external partners.

• Excellent communication skills.

• Proactive and solutions-oriented mindset.

• Strong working knowledge of Google Workspace

EQUAL OPPORTUNITY

When recruiting new employees or when affording our current employees with opportunities for promotion, it means that we will:

• Recruit, develop and retain the most talented people, regardless of their background and make best use of their talents;

• Not discriminate unlawfully against any person;

• Select the best person for the job in terms of qualifications and abilities

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