Float EA

Float EA
Location: Canary Wharf, Bank Street
Role Type: Contract - 12 months
Work Setup: Hybrid - 4 days in the office

Who We Are

Robert Walters is the world's most trusted talent solutions business. Across the globe, we deliver recruitment, outsourcing, and talent advisory services for businesses of all sizes, opening doors for people with diverse skills, ambitions, and backgrounds.

Who You Will Work With

Our client is a global financial services firm that manages wealth, navigates complex markets, and designs strategic financial objectives. The firm provides risk management solutions across a variety of sectors, emphasising long-term relationships and innovative approaches to financial challenges.

Role Overview:

A high-level administrative support role in a fast-paced Investment Banking environment, managing diaries, travel, meetings, and expenses with accuracy and efficiency. You will maintain key systems, support events and ad hoc tasks, and provide cross-cover within a buddy team to ensure continuity. The role requires strong organisation, discretion, and the ability to adapt to changing priorities.

This role requires a professional Assistant to provide a fast and efficient service as a Float Executive Assistant, covering other Assistants absences in GCM.
What You'll Do:

Secretarial/Administrative Support:

• Maintain strong relationships with internal teams and external clients through clear communication.

Diary Management:

• Maintain exclusive control of schedules and calendars, acting as gatekeeper while coordinating meetings and call logistics
• Proactively resolve conflicts and adapt quickly in a fast-paced environment where diaries are constantly changing

Travel & Expenses:

• Coordinate and manage all travel arrangements, including flights, hotels, visas, currency, and ground transport across the Firmwide.

Expense Policy & Admin:

• Prepare agendas/itineraries, process and monitor expenses (AmEx, invoices, out-of-pocket) via systems like Concur in line with policy and internal control
• Maintain CRM system, support event coordination, and handle ad hoc tasks such as ordering business cards and other administrative projects

Absence Cover (Buddy Team):

• Provide cross-team phone and administrative cover for bankers during colleague absences, ensuring seamless support across the buddy group
• Coordinate coverage during breaks, holidays, and sickness, maintaining continuity of service
• Keep handover notes up to date to enable smooth and effective transitions

What You Bring:

• Confident, professional, people-oriented communicator able to liaise at all levels
• Calm under pressure with strong ability to manage shifting priorities in a fast-paced environment
• Highly organised with excellent time management, attention to detail, and ownership of tasks
• Proactive, discreet team player with strong judgment and a "can-do" approach
• Proficient in Microsoft Application (Outlook) Windows 10, with experience in Concur, CRM systems, Zoom, and online travel booking tools
• Investment Banking experience preferred; full training provided

What's Next:

If you are ready to take the next step, apply now. Successful applicants will be contacted directly by a recruiter to discuss the role more.

We are committed to creating an inclusive recruitment experience. If you require support or adjustments to the recruitment process, our Adjustment Concierge Service is here to help. Please feel free to contact us at (see below) to discuss how we can support you.

This position is being recruited on behalf of our client through our Outsourcing service line. Resource Solutions Limited, trading as Robert Walters, acts as an employment business and agency, partnering with top organizations to help them find the best talent. We welcome applications from all candidates and are committed to providing equal opportunities.