Financial Administrative Assistant

Octagon Professionals is looking for a Project Financial Administrative Assistant to support the Program Management Support Office in Harwell. The Business Control Support Service consists of administrative support for internal costs, financial analytics, and manpower-related tasks.

Please note that the successful candidate will be employed by Octagon Professionals.

The tasks include the following:

• Support to Timesheets submission, approval, and reporting;
• Support for travel reimbursement claims;
• Support the implementation of Purchase Orders or contract-related objects and procure to pay business control-related objects;
• Support to Service Level Agreements;
• Support to the workforce database management;
• Support to cost checking for IT equipment/Software;
• Support internal cost monitoring;
• Support internal audits and quality management system audit preparation;
• Support the preparation of documents for the closure of various programs;
• Act as a focal point related to user problems with ESA-p, ESA-star, and EROS;
• Support to cost center missions;
• Support to Dashboards in Power BI, covering technical support, visualization, and general user training.

Job Requirements/Competencies:

• Minimum education - Bachelor's degree in business subjects. Professional certifications in the management domain are an asset;
• Minimum 3 years of relevant work experience;
• Proficiency in the use of MS Office Software, Power BI, and Business Objects;
• Demonstrated experience in the space sector is an advantage;
• High capacity to interact and communicate with international teams, technical and business domains;
• Service delivery orientation;
• Effective time management;
• Highly proficient in communication in English (written and oral);
• Ability to act independently, as well as in a team;
• Forward thinking and proactive approach.