Finance & Office Administrator

We are looking for a Finance & Office Administrator with strong practical bookkeeping experience to take ownership of our day to day office operations and financial administration. This is a hybrid role combining traditional office management (facilities, supplies, vendor coordination) with hands on bookkeeping (debtor/creditor management, payment processing, VAT prep) in close collaboration with our accountants.

This role suits someone who is highly organised, comfortable working independently, confident with accounting software, and happy operating across both financial and administrative responsibilities.

Key Responsibilities

Manage creditor (accounts payable) process: processing supplier invoices, matching to POs/delivery notes, maintaining payment terms

Prepare payment runs for director review and approval

Prepare VAT return figures for submission by our outsourced accountants

Maintain accurate, up to date ledger records in Sage

Credit card reconciliations

Bank reconciliations

Petty cash management

Liaison with Outsourced Accountants

Provide clean, coded financial data to accountants for management accounts preparation

Coordinate with accountants on VAT submissions, payroll, and other periodic requirements

Act as first point of contact for day to day accountant queries

Office Management

Order and manage office supplies and equipment

Manage facilities and liaise with building/office service providers

Act as main point of contact for office related vendors and contracts

General office administration and day to day operational support

The Person

Proven experience in a bookkeeping or accounts administration role

Practical, hands on experience with accounting software (Sage, Xero or QuickBooks)

Experience managing accounts receivable and accounts payable processes end to end

Strong organisational skills and ability to manage competing priorities

High attention to detail and comfort working with numbers

Prior experience in a similar hybrid office manager/bookkeeper role in an SME

Experience liaising directly with external accountants

Self directed and comfortable operating with a high degree of autonomy.

Collaborative and proactive, with a "can do" attitude and a commitment to getting things done.

Competitive salary, commensurate with experience.

Benefits

• Company Pension and Health Insurance schemes.
• Generous annual leave entitlement.

Location

Dublin (Sandyford). Hybrid working model with a minimum of three days per week in office.

About ReAction

At ReAction, we're driving the future of commerce marketing, where creativity meets data and strategy turns into real world results. Here, you'll work at the heart of one of the fastest growing areas in marketing.

We're a team that's direct, driven and always learning, passionate about doing things better, faster and smarter. If you thrive in an environment that values curiosity, accountability and action, ReAction is the place to make your mark.