Facility Coordinator

We are looking for a Facilities Coordinator to join the Apleona team at our pharma sites in Dublin 15

Working pattern: Monday to Thursday 08:00 - 16:30, Friday 08:00 - 15:30

Overall Purpose of the Job

Accurately and efficiently manage and coordinate aspects of various elements of a contract. The Facilities Coordinator will work closely with an existing team, headed up by a manager, to ensure the smooth running of these contracts. Services include Facilities Management, Hard and Soft Services, staff management, ad-hoc projects, and back-office administration (updating CAFM, KPI deliverables, reporting).

Main Duties and Responsibilities

• Be a hands on Coordinator assisting staff in executing duties as outlined on PPM and reactive Work Order requests.
• Timely execution of all Work Orders, within the permitted parameters.
• Ensure Key Performance Indicators are being met, and escape known issues to the account manager.
• Review and approve sub contractor invoices and verify works done (reports & dockets).
• Make sure Service Inspections are carried out in detail, documented, and executed in a timely and efficient manner.
• Coordinate all contractors that attend the site and ensure all the relevant documentation is in place prior to the work commencing.
• Knows and ensures consistent compliance with the company's Health, Safety & Quality policies and procedures.
• Management of all utilities, monitor and document consumption levels.
• Efficient management of the Asset register.

Qualifications and Experience

• 3+ years of experience coordinating Hard and Soft Facilities Services.
• Experience in managing people
• Demonstrable history of achieving KPIs and positive client interactions
• A qualification in Facilities Management, or a suitable qualification in a business or technical field, is desirable.
• Excellent communications skills