Facilities Manager

Facilities Manager

Location: Dublin, Ireland

Contract: Full-Time, Permanent

Salary: €42,000-€45,000 per annum

About the Role

We are seeking an experienced and proactive Facilities Manager to oversee the delivery of hard and soft facilities services across a PPP Schools contract.

This is a hands on leadership role responsible for managing day to day operations, ensuring compliance with contractual obligations, and maintaining high standards of service delivery across multiple stakeholders. You will lead on site teams, manage contractors, oversee maintenance programmes, and act as the key operational contact for the client.

The successful candidate will be a customer focused facilities professional with strong leadership skills, commercial awareness, and a proven ability to manage operational performance in a fast paced environment.

Key Responsibilities Operational Management

• Manage the day to day delivery of hard and soft facilities services across the contract.
• Lead, motivate, and develop the on site service delivery team.
• Oversee planned preventative maintenance (PPM) schedules and lifecycle replacement programmes.
• Manage reactive maintenance requests and ensure contractual service levels are achieved.
• Scope, manage, and verify minor works projects.
• Coordinate contractors and ensure works are completed safely, efficiently, and to specification.
• Manage permit to work and safe systems of work processes.

Client & Stakeholder Management

• Act as the primary operational point of contact for the client and key stakeholders.
• Build and maintain strong working relationships through effective communication and service delivery.
• Attend client meetings and provide operational updates and performance reporting.
• Resolve issues promptly and professionally while maintaining a customer focused approach.

Health, Safety & Compliance

• Ensure compliance with all relevant health and safety legislation and company policies.
• Lead safety initiatives including toolbox talks, safety walks, and near miss reporting.
• Monitor contractor compliance and site safety performance.
• Promote a strong culture of safety and continuous improvement across all service lines.

Financial & Contract Management

• Monitor lifecycle expenditure and ensure spending remains within agreed budgets.
• Manage materials ordering and cost control processes.
• Support small works estimation and project delivery.
• Understand and interpret contractual requirements to ensure compliance and value delivery.

Administration & Reporting

• Maintain accurate contract documentation, records, and compliance files.
• Produce operational, maintenance, and performance reports as required.
• Coordinate site inductions and onboarding activities.
• Manage payroll and timekeeping processes for site based teams.
• Maintain lifecycle plans, budgets, and performance data.

About You Essential Experience & Skills

• Previous Facilities Management experience in a management or supervisory capacity.
• Experience managing both hard and soft FM services.
• Strong people management and leadership skills.
• Experience working in a client facing environment.
• Excellent communication and stakeholder management abilities.
• Strong organisational skills and attention to detail.
• Experience managing contractors and maintenance programmes.
• Financial awareness with the ability to manage budgets and costs.
• Proficient in Microsoft Office, particularly Word, Excel, and Outlook.

Desirable

• Experience working within a PPP, education, or public sector environment.
• Understanding of lifecycle management and asset replacement programmes.
• Knowledge of permit to work systems and safe systems of work.
• Experience managing small works projects.

What You'll Bring

• A customer focused approach to service delivery.
• Strong problem solving and decision making skills.
• The ability to manage multiple priorities and deadlines.
• A proactive mindset with a focus on continuous improvement.
• The confidence to lead teams and influence stakeholders at all levels.

Benefits

• Unlimited access to an online platform offering wellbeing support
• An extensive Employee Assistance Programme to help with everyday issues or life's larger problems, including legal and financial advice, support with work or personal issues impacting your wellbeing
• Access to a 24-hour virtual GP Service
• Sodexo Discounts Scheme, offering great deals 24/7 across popular high street retailers (also open to friends and family)
• Save for your future by becoming a member of the Pension Plan
• Opportunities to enable colleagues to grow and succeed throughout their career at Sodexo, including a variety of learning and development tools
• Bike to Work Scheme to help colleagues to do their bit for the environment whilst keeping fit
• Sodexo UK and Ireland's enhanced benefits and leave policies

We are committed to being an inclusive employer. We welcome and encourage applications from people with a diverse variety of experiences, backgrounds and identities. We encourage our employees to get involved with our Employee Networks such as Pride, Sodexo Parents & Carers, Sodexo Disability, Ability network, SoTogether, Generations and Origins.

We're a Disability Confident Leader employer. We're committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations. We run a Disability Confident interview scheme for candidates with disabilities who meet the minimum selection criteria for the job.

Sodexo reserves the right to close this advert early if we are in receipt of a high number of applications.