Facilities Coordinator

At Apleona, we are looking for a Facilities Coordinator to join our team based in Dublin 1.

Working Pattern: Monday to Friday, 40 hours per week.

Main duties and responsibilities

• Raise and send purchase orders for all reactive and contract works in line with contract needs.
• Manage the compilation of back-up paperwork for any contract or reactive services.
• Track and update PPM planners to ensure all contract services are being delivered.
• Arrange access to client site for both PPM and reactive services.
• Ensure consistent compliance with company's Health, Safety & Quality policies and procedures.
• Communicate with client and internal team on all facilities operations under contract, including PPM and reactive works. Provide administrative assistance for any on-going or planned project works.
• Liaise with Technical Service team, scheduling and subcontractors to ensure services are delivered on time and to agreed standards.
• Update client on projects arising from PPM, including sending quotes and back up documentation as well as PPM reports.
• Produce detailed monthly reports based on clients' requirements.
• Monitor and process supplier invoices on ELO, (internal invoice validation system.)
• Attend and complete any mandatory trainings

Qualifications and experience

• Excellent communication, problem-solving and customer service skills.
• Results orientated.
• A dynamic approach to achieving continuous improvement.
• Previous experience in a maintenance or facilities role.
• Previous experience in a client facing role.