Facilities Contracts Administrator

Join a leading name in Facilities Management delivering essential services across Northern Ireland who are redefining how maintenance and operational support are provided in dynamic, live environments, ensuring safety, efficiency, and minimal disruption for clients.

Salary / Benefits

• Competitive salary tailored to your experience
• Generous holiday entitlement
• Opportunities for professional development
• Supportive team environment

About your next employer

A dedicated Facilities Management Services Division specialises in delivering both planned and reactive maintenance solutions for public sector clients across Northern Ireland. With an in-house team committed to excellence, the company prides itself on high safety standards, effective client communication, and efficient project delivery.

About you

• Minimum of 3 years' relevant experience in facilities or contract administration
• Strong organisational and communication skills
• Proficient with client portals and work management software
• Detail-oriented with the ability to manage multiple priorities
• Positive attitude with a proactive approach to problem-solving
• Holds at least 5 GCSEs A-C, including Maths and English

What you'll do

• Manage and coordinate works orders received via the Education Authority portal "Manhattan"
• Upload and allocate tasks within the "Mobile Work Manager" system
• Oversee invoices and maintain accurate accounts
• Track, report, and ensure KPI targets are met
• Generate reports on work progress and performance
• Liaise effectively with site operatives, subcontractors, and stakeholders
• Keep work status updated daily and submit timely assessments to clients
• Support the Contracts Manager with various contractual and administrative duties