Facilities Co-Ordinator

Facilities Coordinator (Industrial / Manufacturing Site)

Aberdeen, Scotland
12-Month Fixed Term Contract
£16.83 - £18.50 per hour
Monday to Friday 40 hours per week

The Role

As Facilities Coordinator, you will support day to day facilities operations across a technically demanding environment, ensuring planned and reactive works are delivered effectively with minimal disruption to production.

Key Responsibilities Industrial Maintenance & Asset Management

• Coordinate and oversee PPM schedules for critical assets
• Respond to reactive maintenance requests, diagnose initial issues, and coordinate appropriate technical resolution
• Use a CAFM system to log, track, and close work orders, maintaining accurate compliance and asset history records.
• Carry out regular site inspections, focusing on asset condition and HSEQ standards.

Technical Vendor & Contractor Management

• Source and manage specialist contractors and technical vendors (electrical, mechanical, HVAC, lifting equipment, fire safety etc.).
• Produce scopes of work, review/challenge quotes, and support procurement to ensure value and technical suitability.
• Oversee contractors on site, ensuring works are completed to specification, quality standards, and HSEQ requirements.
• Ensure documentation is in place prior to works commencing (RAMS, insurance, certifications) and facilitate inductions/briefings.

HSEQ Compliance

• Support compliance with UK legislation and internal procedures relating to facilities operations.
• Assist with reviewing RAMS, particularly for high risk work (working at height, confined spaces, electrical/hot works).
• Support adherence to Permit to Work (PTW) and Lock Out Tag Out (LOTO) processes.
• Contribute to safety walk arounds and support investigations into facilities related incidents, implementing corrective actions.

Operational Support & Project Coordination

• Liaise with production/engineering/operations teams to minimise disruption and maintain continuity.
• Support minor works and small projects (installations, upgrades, energy efficiency initiatives).
• Maintain accurate facilities documentation (service reports, logs, asset registers, drawings, certificates).
• Manage facilities related consumables and spares inventory.

About You (Essential)

• Minimum 3 years' experience in a facilities or maintenance coordination role within industrial / manufacturing / heavy engineering (or similar).
• Experience coordinating PPM and reactive maintenance
• Proven experience managing external contractors.
• Working knowledge of industrial HSEQ processes including PTW, LOTO, risk assessments and RAMS.
• Experience using CAFM systems for work orders, asset registers, and scheduling.
• Strong communication and organisational skills; confident managing multiple priorities.
• Proficient with Microsoft Office (Word, Excel, Outlook), particularly Excel.

Desirable

• Technical qualification (e.g., NVQ Level 3/4, HNC/HND in Engineering/FM or similar).
• IOSH Managing Safely or NEBOSH General Certificate.
• Knowledge of LOLER, PUWER, Electricity at Work Regulations and/or high voltage systems compliance.
• Exposure to budget tracking and cost control.