Facilities Administrator

Facilities Administrator

Location: Belfast
Salary: £12.50 per hour
Hours: 37.5 hours per week (Monday-Friday)
Contract: Temp-Perm

An established and well-known Belfast organisation is seeking a Facilities Administrator to join its busy site-wide facilities team on an interim basis. This is an excellent opportunity for an experienced administrator who thrives in a fast-paced environment and enjoys supporting operational teams.

The Role

Reporting to the Facilities Manager, you will provide comprehensive administrative support to ensure the smooth day-to-day running of the facilities function. You will work closely with internal teams and external contractors, maintaining accurate records and supporting service delivery across the site. Key responsibilities will include:

• Updating contractor and in-house documentation on internal systems
• Producing weekly reports on planned preventative maintenance (PPM) and reactive works
• Scheduling monthly PPM activities and ensuring required documentation and site access is in place
• Raising and issuing purchase orders to suppliers
• Supporting and maintaining the CAFM system with regular updates
• Compiling contractor and engineer reports
• Setting up new supplier accounts
• Ensuring service level agreements, contracts and insurances are current
• Providing general administrative support including filing, reporting and stock ordering

Essential Criteria

• Minimum of 2 years' experience within an administrative role
• Strong working knowledge of Microsoft Office, particularly Word and Excel
• Experience raising purchase orders
• Experience collating reports from database systems
• Excellent organisational skills and strong attention to detail
• Strong written and verbal communication skills
• Flexible approach to supporting a busy department

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