Facilities Administrator - Part-time

Location: On site / Swords, Co. Dublin, Ireland, job type: Permanent / Full-time, Sector and subsector: Facilities Management Facilities Assistant, AnnualFixed salary:€ 18000.00

Mitie Ireland is a leading facilities management company. We offer specialist services including technical services, security, cleaning, industrial cleaning, energy and sustainability, and professional consultancy.

Part-time - 20 hours per week.

Role overview

The Part Time Facilities Administrator plays a critical role in ensuring that maintenance and reactive activities are tracked and completed to prevent breakdowns and ensure compliance with safety and operational standards. The role requires a solution driven attitude, with the ability to work in a fast paced environment.

Key Responsibilities

• Assist with monitoring and managing the Penneys planning mailbox, responding to and completing client requests in a timely manner.
• Support the team with job allocation, tracking, and efficient closure of tasks and work orders.
• Raise reactive Purchase Orders as required and maintain accurate PO trackers.
• Support the team in querying, progressing, and closing work orders within agreed SLAs.
• Assist with invoice cross checks against PRIMMS orders, ensuring accuracy prior to approval.
• Participate in system training to maintain strong operational knowledge of Maximo and PRIMMS.
• Act as a key point of contact for subcontractors using the system, providing guidance and escalating technical issues where necessary.

About you

• 2 - 4 years experience in a technical FM business including reactive, PPM operations, compliance, and H&S Management a distinct advantage.
• Excellent PC knowledge - MS Office Suite required.
• Strong accuracy and attention to detail skills
• Logical thinking
• Strong organisation and administration skills
• Enthusiastic with positive "can do" approach.
• Solution driven mindset, with the ability to identify root causes, propose practical improvements, and follow through to implementation.
• Reliable & Flexible
• Customer & People-focused
• Calm nature - even temperament
• You will be a team player with a positive attitude who enjoys collaborating with people and contributing to shared goals.
• You will have the ability to interact and communicate as appropriate with your audience, which will encompass colleagues, engineers, contract and performance managers and third party suppliers.
• You're someone who balances productivity with a sense of fun, helping to create an atmosphere where people enjoy coming to work.

Company benefits

• Annual leave purchase scheme (buy up to 5 extra days of annual leave per year).
• Free virtual GP service.
• Access to our Employee Assistance Programme (EAP).
• Mi Recognition (Thanking employees for a job well done ranging from €25 - €250).
• Talent Referral Scheme (Earn €100 - €3000 for referring a friend to Mitie).
• Long service awards (Ranging from €50-€300).
• Mi Deals (Fantastic savings at high street stores).
• A non contributory life assurance scheme.
• Bike2Work Scheme.
• Tax Saver Scheme.
• Learning & development (access to 200 courses on our L&D platform).

This job description is intended to give the post holder an appreciation of the role envisaged for this position and the range of duties undertaken. It does not attempt to detail every activity, and should be utilised as a general guide, detailing the minimum requirements and responsibilities of the position. Specific tasks and objectives will be agreed with the post holder following the appraisal process and on an as and when required basis throughout the post holder's period of employment.

Mitie is an equal opportunity employer.