Executive Assistant to the Director of Infrastructure, Planning & Environment

Executive Assistant to the Director of Infrastructure, Planning & Environment

Full time, permanent

Salary Scale H (£31,022 - £33,699 per annum)

Location: Shire Hall, Warwick (agile working offered)

About the role

You will support the Director of Infrastructure, Planning & Environment in a fast paced environment. You will anticipate the Director's needs, exercise initiative and ensure the smooth operation of the Director's working day, providing high quality support to senior leaders within the Communities Directorate.

Responsibilities

• Email and diary management, taking independent and proactive action, coordinating meetings and events, preparing agendas, forward planning, taking minutes and tracking action items.
• Acting as the gatekeeper for the Director, handling requests and enquiries, directing correspondence, and responding on the Director's behalf where appropriate.
• Producing high quality documents, presentations, correspondence and briefing notes.
• Processing financial accounting tasks including forecasting and invoicing.
• Providing proactive support to members of the Director's Senior Leadership Team.

Qualifications

• Proven track record of secretarial and/or administrative experience.
• Practical and procedural knowledge of office administration (NVQ Level 3 in Administration or equivalent).
• Proficiency in Microsoft 365, Word, Excel and PowerPoint, and excellent keyboarding skills.
• Effective written and verbal communication skills, with the ability to interact at all levels and build working relationships.
• Flexible, adaptable, able to work independently and as part of a team.
• High level of attention to detail, proactive, can do attitude and ability to work under pressure in a fast paced changing environment.
• Experience of working with senior officers.
• Access to your own transport would be beneficial.

Benefits

Agile working, generous annual leave, bank holidays plus an additional day at Christmas, and access to Vivup benefits and discounts platform.

Hybrid Working

Hybrid working is part of the ethos; however, the role requires a regular presence at the Shire Hall office in Warwick.

Equality and Diversity

Warwickshire County Council is committed to equality of opportunity for all employees and is keen to address areas of under representation in its workforce.