Executive Assistant to Director of Operations

The Organisation

AsIAm is Ireland's National Autism Charity based in Blackrock, Co. Dublin. AsIAm is a fast paced, growing organisation with a vision to create a society where every autistic person is accepted "as they are" - equal, valued and respected. The organisation's purpose is to advocate for an inclusive society for autistic people that is accessible, accepted and affirming. AsIAm works to support the Autistic community and our families to fully engage in Irish life and build the capacity of society to facilitate true inclusion.

Our Values

A key expectation of everyone who works for AsIAm is that they demonstrate our values; Perseverance, Same Chance and Service. Our values come into play throughout everything we do at work - how we work together and how we deliver services to the people we support and to the people we work alongside.

The Role

AsIAm is seeking a highly organised, enthusiastic, consistent and reliable Executive Assistant to provide operational and administrative assistance to the Director of Operations (DOO) in her daily activities in leading the operation of AsIAm. This role is best suited to someone who can work in a rapidly evolving environment with significant demands and multitasking required. The successful candidate will be highly flexible and will have relevant professional experience. We particularly welcome applications from neurodivergent individuals.

Key Responsibilities

• Supporting the DOO diary and correspondence including external events and internal meetings
• Playing a key role in the prioritisation of and planning of the DOO's working activities
• Liaising with all AsIAm departments and team members on issues of priority identified by DOO
• Supporting the DOO on projects in which they are the lead organiser
• Attending meetings with the DOO to prepare minutes and support the implementation of agreed actions
• Supporting the DOO in ensuring compliance to governance requirements such as expenses claims, data back-ups
• Supporting the DOO with document revision and the management of sensitive and confidential files
• Handling highly confidential documentation / information with discretion
• Supporting the DOO in stakeholder management (e.g. identifying community members to meet / thank / send periodic messages to)
• Providing support to the DOO by helping to co-ordinate team building activities and preparing team bulletins
• Supporting the work of the Senior Management Team

Key Requirements

Experience, Education, Skills, and Abilities Required

• A relevant professional qualification or experience in a similar role
• Ability to work in a pro-active manner, anticipating the business needs and requirements of the DOO
• Communicates clearly and accessibly, supports diverse communication needs internally and externally
• Project co-ordination
• Discretion
• Business Acumen
• Excellent attention to detail and problem solving skills
• Highly organised and efficient
• Ability to adapt to a wide range of situations / challenges
• Flexibility
• Natural ability to work with diverse communities and build excellent relationships in a professional manner
• Strong IT skills, including experience of Microsoft Office
• Willingness to travel

Contract Duration

This role is full-time and permanent.

Salary and Benefits

• Salary will align with Grade IV of the HSE Consolidated Pay Scale. In addition, we offer:
• Annual leave allowance of 23 days p.a., rising in line with years of service
• Additional paid time off (company days) as approved by Management
• Hybrid working arrangements
• Inclusive and neuro-affirmative team environment
• Pension Plan (initially through "My Future Fund" and transitioning to Company Pension plan on successful completion of probation)
• Employee Assistance Programme and Death in Service Benefit
• Healthcare Plan (on successful completion of probation)

Working Hours

The role is typically Monday to Friday, 9:00 am to 5:00 pm with some flexibility around start and finish times. The role holder is required to have a degree of flexibility regarding working hours with the expectation of some evening and weekend work.

Location

The role is based in AsIAm HQ in Blackrock, Co. Dublin. Hybrid working options are available for this role and can be agreed with the line manager subject to the organisation's needs.

Your next step

Interested applicants should apply with a CV and Cover letter. The closing date for receipt of applications is 19 July 2026.

Note: All candidates must be willing to undergo Garda Vetting should they be successful.

The organisation actively supports inclusion in the workplace and will endeavour to provide reasonable accommodations as requested by candidates throughout the interview process for this position. AsIAm is an equal opportunities employer who reserves the right to practice positive discrimination as set out by the Employment Equity Act, 1998.