Executive Assistant and Communications Manager

Executive Assistant and Communications Manager

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An exciting opportunity has arisen for an experienced Executive Assistant to join a renowned global organisation in London. This full-time, permanent position offers you the chance to work at the heart of a dynamic division, supporting senior executives while playing a pivotal role in shaping internal communications across the EMEA region. You will be part of a knowledgeable, supportive team that values your expertise and encourages your growth through extensive training opportunities and exposure to international best practices. The ideal candidate will be a strong Executive Assistant with the skills and interest to develop further.

What you will do?

• Provide comprehensive support to a Senior Executive, including calendar management, meetings, travel, and handling confidential matters.
• Prepare and manage materials for meetings, presentations, townhalls, offsites, and senior management documents.
• Coordinate executive appointments, receptions, conferences, and ad-hoc projects.
• Process expense reports and maintain accurate financial records.
• Support internal communications by arranging meetings, drafting agendas, and providing administrative assistance.
• Create and distribute content (newsletters, brochures, handbooks, web, conference materials) across corporate channels.
• Administer internal communications platforms, ensuring compliance with corporate standards.
• Conduct research, data processing, documentation, and reconciliation for reports and memoranda.
• Manage office operations including supplies, vendors, and overall work environment.

What you will bring?

• 5+ year's experience as an Executive Assistant in a global/multinational setting ideally staying in the same company.
• Strong organisational and time-management skills with attention to detail under pressure.
• Excellent written and verbal communication; trusted gatekeeper for senior executives.
• Advanced in MS Office, SharePoint, and TEAMS; skilled in presentations and digital workflows.
• Experienced in complex diary management, cross-time-zone scheduling, and international travel.
• Skilled in creating engaging web and intranet content.
• Background in insurance or related sectors advantageous.
• Knowledge of office operations, supply management, and vendor coordination.
• Collaborative and empathetic, with strong relationship-building skills.

Apply today by clicking on the link provided!

Robert Walters Operations Limited is an employment business and employment agency and welcomes applications from all candidates

About the job

Contract Type: Permanent

Specialism: Business Support

Focus: Personal & Executive Assistant

Industry: Admin and Secretarial

Workplace Type: Hybrid

Experience Level: Senior Management

Location: City of London

Contract Type: Permanent

Specialism: Business Support

Focus: Personal & Executive Assistant

Industry: Admin and Secretarial

Salary: £45,000 - £55,000 per annum

Workplace Type: Hybrid

Experience Level: Senior Management

Location: City of London

FULL_TIME

Job Reference: EA7GLC-1B83CEFE

Date posted: 26 August 2025

Consultant: Izzy Mazin

london business-support/personal-and-executive-assistant 2025-08 10-25 admin-and-secretarial City of London London GB GBP YEAR Robert Walters true