Executive Assistant

Executive Assistant (Floating) - Investment Banking

Contract: 6 months initially (Strong potential for extension)

IR35 Status: Inside IR35

Location: London (4 days per week onsite)

Sector: Investment Banking

Overview

Our leading Investment Banking client is seeking an experienced Executive Assistant to join their team on an initial 6-month contract. This is a unique floating Executive Assistant position, supporting a number of senior executives across the business and providing exceptional administrative and organisational support in a fast-paced, highly regulated environment.

Key Responsibilities

Executive Support & Diary Management

• Provide comprehensive executive support to allocated senior leaders and executives.
• Act as a trusted gatekeeper, managing complex and frequently changing diaries.
• Proactively organise schedules, prioritise commitments, and plan ahead to ensure smooth day-to-day operations.
• Monitor calendar changes and communicate updates to executives in a timely manner.
• Challenge meeting requests where appropriate and suggest alternative solutions to maximise executive productivity.
• Screen, prioritise, and respond to emails, calls, and correspondence on behalf of executives.

Meeting & Event Coordination

• Coordinate internal and external meetings, conference calls, and video conferences.
• Book meeting rooms and arrange all related logistics in line with internal procedures.
• Prepare and distribute agendas, presentation packs, meeting materials, and management updates.
• Collect and consolidate presentation materials, including PowerPoint and PDF documentation.
• Organise town halls, leadership events, off-site meetings, seminars, and team gatherings.

Required Skills & Experience

• Proven Executive Assistant experience within Investment Banking, Banking, or Financial Services environments.
• Experience supporting multiple senior stakeholders and executives simultaneously.
• Strong understanding of regulatory, compliance, and governance requirements within financial services.
• Advanced proficiency with Microsoft Office Suite, including Outlook, PowerPoint, Word, Excel, and SharePoint.
• Exceptional diary management and organisational skills.
• Strong verbal and written communication skills.
• Ability to manage competing priorities in a fast-paced environment.
• Excellent attention to detail and commitment to accuracy.
• Strong problem-solving skills and proactive approach to support.
• Ability to build effective relationships with stakeholders at all levels.
• Professional, resilient, and adaptable attitude.

Guidant, Carbon60, Lorien & SRG - The Vertage Group Portfolio are acting as an Employment Business in relation to this vacancy.