Executive Assistant

Executive Assistant
Location: Bank Street, Canary Wharf
Role Type: Contract - 12 months
Work Setup: Onsite - 5 days in the office (8AM - 5:30PM)

Who We Are

Robert Walters is the world's most trusted talent solutions business. Across the globe, we deliver recruitment, outsourcing, and talent advisory services for businesses of all sizes, opening doors for people with diverse skills, ambitions, and backgrounds.

Who You Will Work With

Our client is a global financial services firm that manages wealth, navigates complex markets, and designs strategic financial objectives. The firm provides risk management solutions across a variety of sectors, emphasising long-term relationships, and innovative approaches to financial challenges.

What You'll Do

• Coordinate complex, constantly changing diaries and schedules, ensuring seamless logistics
• Arrange meetings, events, and travel itineraries, liaising across global offices and time zones
• Act as gatekeeper for communications, managing emails, calls, and meeting documentation
• Prepare presentations and meeting packs, maintaining confidentiality and accuracy
• Oversee expense processing and event approvals in line with company policy
• Work collaboratively with the buddy group to provide consistent coverage during lunch breaks, holidays, or absences within the team.
• Maintain up-to-date handover notes and provide phone coverage/support to Bankers outside your designated team when required.

What You Bring

• Proven administrative experience supporting leaders in Investment Banking, Corporate/Banking.
• Strong communication and interpersonal skills, comfortable liaising with all levels
• Excellent organisational capability and ability to manage multiple priorities simultaneously
• Advanced proficiency in Microsoft Outlook, Word, PowerPoint, and Excel
• Discretion, professionalism, and a "can-do" attitude
• Typing speed of 50 wpm minimum and data integrity focus
• Flexible to work overtime when required

What's Next

If you are ready to take the next step, apply now! Successful applicants will be contacted directly by a recruiter to discuss the role more.

We are committed to creating an inclusive recruitment experience. If you require support or adjustments to the recruitment process, our Adjustment Concierge Service is here to help. Please feel free to contact us at (see below) to discuss how we can support you.

This position is being recruited on behalf of our client through our Outsourcing service line. Resource Solutions Limited, trading as Robert Walters, acts as an employment business and agency, partnering with top organizations to help them find the best talent. We welcome applications from all candidates and are committed to providing equal opportunities.