Executive Assistant

Executive Assistant
Location: London
Role Type: Permanent
Work Setup: Hybrid (Tues-Thurs in the office)

Who We Are
Vanguard is a global investment firm known for low-cost funds and ETFs, helping investors achieve long-term financial goals with transparent, disciplined strategies.

What you'll do

• Manage the Head of Europe's diary, priorities and meeting schedule, ensuring time is focused on strategic objectives and business-critical activities.
• Anticipate changing demands, exercise sound judgement on competing priorities and proactively resolve issues to maintain momentum.
• Act as a trusted liaison for senior leaders, Board members, clients, regulators and external partners, building strong professional relationships.
• Coordinate executive engagements, including complex international travel, meetings, briefings, presentations and correspondence.
• Ensure efficient information flow across the Executive Office, synthesising key updates and highlighting matters requiring attention.
• Partner with the Chief of Staff and Executive Office team to enhance ways of working, leveraging digital tools, automation and AI to improve effectiveness and efficiency.

What you bring

• Significant experience supporting senior executives within complex, global organisations.
• Exceptional organisational skills with the ability to manage competing priorities in a fast-paced environment.
• Strong judgement, discretion and professionalism when handling confidential and sensitive matters.
• Proven ability to build trusted relationships and engage confidently with senior stakeholders, both internally and externally.
• Digitally proficient, with experience using AI, automation and productivity tools to improve efficiency and effectiveness.
• Commercially aware, proactive and solutions-focused, with excellent attention to detail and problem-solving skills.

What's Next
If you are ready to take the next step, apply now! Successful applicants will be contacted directly by a recruiter to discuss the role more.

We are committed to creating an inclusive recruitment experience. If you require support or adjustments to the recruitment process, our Adjustment Concierge Service is here to help. Please feel free to contact us at (see below) to discuss how we can support you.

This position is being recruited on behalf of our client through our Outsourcing service line. Resource Solutions Limited, trading as Robert Walters, acts as an employment business and agency, partnering with top organizations to help them find the best talent. We welcome applications from all candidates and are committed to providing equal opportunities.