Executive Assistant
Posted 3 hours 11 minutes ago by Ernst & Young Advisory Services Sdn Bhd
Contract Type: Fixed Term Contract 12 Months
As an Executive Assistant at EY Ireland, you will be an integral part of a dynamic team, working closely with our most senior leaders and partners. Your expertise in business communication will be key to building effective relationships with both internal and external stakeholders. Your role will encompass:
- Supporting senior leaders/partners in their daily activities
- Managing and organising complex schedules and meetings
- Handling confidential and sensitive information with discretion
- Coordinating travel arrangements and logistics
You will have the autonomy to develop these relationships and grow with us in a solution oriented, collaborative and diverse environment.
Key Responsibilities- Act as an ambassador and first point of contact for allocated Partners
- Provide comprehensive diary management, making decisions on your own initiative to resolve conflicts and maximise Partner time
- Proactive travel management to include researching and booking travel, creating detailed itineraries, and assistance with visas
- Facilitate logistical arrangements and attend events as required, proactively ensuring appropriate meeting spaces and catering is available
- Collate and process expenses and invoices ensuring compliance with policy and approval process
- Prepare and submit timesheets
- Engage with Partner teams to understand business needs and priorities
- Provide administrative support to strategic internal projects where required
- Liaise with EA's within the wider team and the entire EY network
- Ensure documentation is prepared in advance of meetings
- Manage communications and monitor Partner email inboxes taking appropriate action, escalating, or delegating accordingly
- Prepare and revise internal / client documents prior to circulation
- Maintain client databases and updating contacts in our CRM system
- A proven track record of supporting and working at senior executive level
- A strong, confident communicator with both excellent written and oral communications skills, with the ability to interact with senior management and clients
- Ability to build relationships with and work as part of a team, ensuring seamless service to the firm and clients
- Meticulous attention to detail
- Confident in exercising own judgement and make decisions to prioritise, challenge, negotiate and influence
- Ability to balance multiple and competing demands and remain calm under pressure
- A solution orientated approach to situations and a willingness to learn in a fast paced, growing environment
- Proficiency in MS Office (Word, Excel & PowerPoint) and MS Outlook
We offer a competitive remuneration package that rewards you for your individual and team performance. As the business grows, we provide opportunities for you to grow too, by helping you develop new skills and progress your career. This includes support, coaching and feedback from your colleagues. To help you do that, we also offer a hybrid working environment, flexible working and career development, and the ability to select benefits that suit your needs.
- A hybrid working environment
- Total Rewards: A comprehensive package that covers flexible working and career development
- FlexEY: Lets you select benefits to suit your needs across holidays, health, well being and more
- Annual reimbursement for health related services such as gym membership
We hold a collective commitment to foster an environment where all differences are valued and respected, practices are equitable and everyone experiences a sense of belonging: Inclusion, diversity, and equity are part of who we are at EY. We believe that the highest performing teams maximize the power of different perspectives and backgrounds. As an equal opportunities' employer, we welcome applications from people of all backgrounds. Reasonable accommodations are offered at every stage of our recruitment process.