Executive Assistant

Executive Assistant
Location: Canary Wharf, Bank Street
Role Type: Contract - 12 months
Work Setup: Onsite - 5 days in the office

Role Overview

A trusted administrative partner providing comprehensive support across scheduling, travel, communication, and operational coordination. Adept at managing complex and time-sensitive tasks with precision and discretion, while maintaining strong relationships with stakeholders at all levels. Combines excellent organizational skills with sound judgment and initiative to ensure business activities run efficiently and without disruption.

Who We Are

Robert Walters is the world's most trusted talent solutions business. Across the globe, we deliver recruitment, outsourcing, and talent advisory services for businesses of all sizes, opening doors for people with diverse skills, ambitions, and backgrounds.

Who You Will Work With

Our client is a global financial services firm that manages wealth, navigates complex markets, and designs strategic financial objectives. The firm provides risk management solutions across a variety of sectors, emphasizing long-term relationships, and innovative approaches to financial challenges.

What you'll do:

• Serve as primary point of contact for clients and internal teams, handling requests efficiently and professionally.
• Manage calendars, schedule meetings, conference calls, and interviews.
• Organise complex travel itineraries, including flights, trains, hotels, transportation, and currency arrangements; handle visa requirements.
• Coordinate room bookings, catering, and internal/external events.
• Provide phone coverage via Dealerboard & Cisco Systems.
• Arrange and manage conference and video calls for the team.
• Responsible for the preparation and processing of complex expense reports and invoices, ensuring timely completion in compliance with Firm and Sales & Trading policies.
• Proactively identify and resolve any issues related to expenses or invoices, using initiative to maintain smooth financial operations.
• Support desk coverage via buddy system, assisting colleagues during absences.
• Maintain and update client databases and spreadsheets.
• Prepare high-quality presentation materials using Word, Excel, PowerPoint and maintain strict confidentiality in all tasks.
• Draft, complete, and distribute documentation as required.
• Work standard hours 8:00-5:30pm, with flexibility to meet business needs.

What you bring:

• Strong sense of urgency; able to work accurately under pressure, especially in a trading floor environment.
• Independent, self-confident, and adaptable; learns new systems quickly.
• Excellent organizational skills, attention to detail, and ability to prioritize complex travel and tasks.
• High work ethic, stress management skills, and strong interpersonal abilities.
• Anticipates needs and problems, offering proactive solutions.
• Adapts communication to suit audience; produces high-quality, timely work.
• Flexible with working hours, understanding business demands.

What's Next

If you are ready to take the next step, apply now! Successful applicants will be contacted directly by a recruiter to discuss the role more.

We are committed to creating an inclusive recruitment experience. If you require support or adjustments to the recruitment process, our Adjustment Concierge Service is here to help. Please feel free to contact us at (see below) to discuss how we can support you.

This position is being recruited on behalf of our client through our Outsourcing service line. Resource Solutions Limited, trading as Robert Walters, acts as an employment business and agency, partnering with top organizations to help them find the best talent. We welcome applications from all candidates and are committed to providing equal opportunities.