Executive Assistant

Executive Assistant
Location: Bank Street, Canary Wharf (Hybrid - 4 days in the office)
Contract: 12 months with potential to extend

We are seeking an Executive Assistant with investment banking experience to support senior executives (MD/ED level) and team members, bringing strong diary, travel, and expense management skills to deliver seamless administrative excellence.

Who We Are
Robert Walters is the world's most trusted talent solutions business. Across the globe, we deliver recruitment, outsourcing, and talent advisory services for businesses of all sizes, opening doors for people with diverse skills, ambitions, and backgrounds.

Who You Will Work With
Our client is a global financial services firm that manages wealth, navigates complex markets, and design strategic financial objectives. The firm provides risk management solutions across a variety of sectors, emphasizing long-term relationships, and innovative approaches to financial challenges.

What You'll Do

• Maintain diaries and calendars, act as gatekeeper, proactively resolve clashes, and arrange internal/external meetings, video/phone calls with venues and dial-in details.
• Proactively book and co-ordinate flights, hotels, visas, and ground transport per Firmwide Expense Policy, ensuring agendas and itineraries are prepared in advance.
• Handle monthly expenses (Amex, out-of-pocket, invoices) via Concur, ensure timely/policy-compliant submission, and proactive flow through internal checks.
• Set up meeting rooms for clients (refreshments, tidying), manage general office tasks, and provide holiday cover within EA team.
• Organise client entertainment, closing events, offsites/onsites, social/team events; secure pre-approvals in EnC system and ensure prompt close-out/expensing.
• Extensively screen managers' calls/emails during absence/busyness, take detailed messages, build relationships with regular callers, and assist colleagues.
• Perform printing, filing, ordering business cards, presentation mark-ups, and support recruiting processes or other projects.
• Use initiative for resolutions, workarounds, and efficient handling across all duties to support managers effectively.

What You Bring

• Minimum 5 years' proven experience as an Executive Assistant within investment banking.
• Expertise in core EA responsibilities, including heavy diary management, travel co-ordination, and expenses.
• Flexible availability for big site tours and ad hoc demands.
• Strong organisational skills for logistics-heavy roles.
• Familiarity with investment banking operational demands.
• Excellent initiative, relationship-building, and problem-solving abilities.

What's Next
If you are ready to take the next step, apply now! Successful applicants will be contacted directly by a recruiter to discuss the role more.

We are committed to creating an inclusive recruitment experience. If you require support or adjustments to the recruitment process, our Adjustment Concierge Service is here to help. Please feel free to contact us at (see below) to discuss how we can support you.

This position is being recruited on behalf of our client through our Outsourcing service line. Resource Solutions Limited, trading as Robert Walters, acts as an employment business and agency, partnering with top organizations to help them find the best talent. We welcome applications from all candidates and are committed to providing equal opportunities.