Executive Assistant

A prestigious investment firm is seeking a highly experienced Executive Assistant to provide top-tier executive and administrative support to the Chief People Officer (CPO). This role requires a proactive, discreet, and resourceful professional with a background in legal or financial services, capable of operating with autonomy and precision in a fast-paced environment.

About the Role

As the right hand to the CPO, you will be a trusted gatekeeper, ensuring seamless operations and efficiency at the highest level. This position demands exceptional organisational skills, strong communication abilities, and a deep understanding of legal and regulatory processes. You will manage complex scheduling, coordinate high-stakes meetings, and oversee sensitive documentation with professionalism and accuracy.

Key Responsibilities

• Provide high-level executive support, including diary management, international travel arrangements, and meeting coordination.
• Draft, review, and format legal documents, contracts, NDAs, and regulatory filings.
• Liaise with internal and external stakeholders, including legal teams, external counsel, regulators, and board members.
• Maintain and update HR databases, document repositories, and contract management systems.
• Ensure compliance with legal and regulatory requirements, tracking deadlines and key deliverables.
• Assist with corporate governance processes, filings, and financial tracking.
• Support HR operations, including employee records, recruitment logistics, benefits administration, and payroll inputs.
• Handle sensitive information with absolute discretion and confidentiality.

About You

• 10-15 years' experience as a Legal PA, Executive Assistant, or Legal Operations specialist in financial services or legal advisory firms.
• Exceptional organisational skills with the ability to manage competing priorities and complex schedules.
• Strong drafting and editing skills with meticulous attention to detail.
• Highly proficient in Microsoft Office Suite, Adobe Acrobat, and legal document management systems.
• Solutions-oriented, proactive, and comfortable operating independently under pressure.
• Excellent interpersonal skills to build trusted relationships across all levels.

Why Join Us?

• Work alongside senior executives and industry leaders in a dynamic, high-performing environment.
• Play a key role in strategic legal initiatives and HR operations.
• Enjoy a competitive compensation package with growth opportunities.
• Benefit from flexible working arrangements (3 days in-office, 2 days remote).