Executive Assistant
Posted 13 days 12 hours ago by Adaptable Recruitment
£35,000 - £38,000 Annual
Permanent
Not Specified
University and College Jobs
Merseyside, Liverpool, United Kingdom, L21 0
Job Description
At Adaptable Recruitment we have an Excellent opportunity for an Executive Assistant to the Director of Finance to join an ever growing business in the Liverpool areaPackage: up to £38,000 DOE - (9-5pm - 37.5 hours)Holidays: 22 days + bank holidays - plus Christmas shut down Location: Liverpool - Flexible & Hybrid working available - Parking on site
Main Responsibilities to Include:-
- Experienced, highly motivated, forward-thinking individual
- As the Executive Assistant to the Director of Finance, you will play a critical role in ensuring the smooth and efficient operation of our finance department.
- The successful candidate will provide a high level of direct support, proactively dealing with a wide range of matters, sometimes highly confidential and/or urgent, while demonstrating initiative and sound judgement.
What You Will Be Doing:-
- Planning and Organising: Manage and maintain the DoF's diary and email account; Schedule all face to face, video conference and tele conference meetings and international travel itineraries; Organise and manage the department's electronic file storage system on Sharepoint; Manage actions arising from Finance Leadership team and individual meetings.
- Committee Work: Act as Secretary to the Finance and Investment Committee; Prepare agendas and distribute committee paperwork; Produce minutes of meetings in a timely manner; Facilitate actions arising from meetings.
- Financial Administration: Processing of orders and invoices for the department; Request new supplier set up and deal with finance non-order invoices; Deal with expenses and subsistence claims; Complete bank transfers, deal with credit card reconciliations, organise department training and away days.
- Internal/External Liaison: Build and maintain effective links between staff and the DoF; Contribute to meetings, highlighting issues and making suggestions to improve service provision.
The Ideal Candidate:-
- Exceptional attention to detail and a focus on delivery, the ideal candidate will have excellent interpersonal and organisational skills
- Extensive experience working as an Executive Assistant or Personal Assistant in a large, complex organisation
- Sound working knowledge and experience of complex diary management
- Experience of administering committees: organising meetings, preparing agendas, drafting of reports, and taking minutes
- Experience of organising meetings and travel schedules
- Experience managing budgets on a day-to-day basis
- Excellent IT skills including the use of databases, Microsoft Word, Excel, PowerPoint, Outlook.
Benefits to include:-
- 30 days annual leave, plus bank holidays, plus Christmas closure days
- Generous occupational pension schemes
- Flexible, agile working
- Government backed "cycle to work" scheme.
- Affiliated, discounted staff membership to the University of Liverpool Sports Centre
- Plus, a host of additional family friendly policies