Executive Assistant / Office Manager

As part of the recent acquisition of PwC's New Zealand Restructuring practice, we've created a new position that provides high quality executive support to senior leadership, and plays a critical role in ensuring operational efficiency, creating a professional and well functioning office environment. This is a hands on role suited to someone who thrives in a dynamic, team oriented environment and brings a continuous improvement mindset to daily operations. This is a full time, office based role (not remote or hybrid) based at our offices Auckland. Teneo's Financial Advisory business in New Zealand was established through the acquisition of PwC New Zealand's Business Restructuring team. The Teneo New Zealand team currently comprises 24 professionals and is expected to continue growing as the business expands. With deep restructuring and insolvency expertise, and an established presence in Auckland, Wellington and Christchurch, the team delivers integrated, senior led financial advisory services to clients across New Zealand and the broader Asia Pacific region.

• Executive support
  • Provide administrative support to senior leadership, including:
  • Complex calendar management
  • Travel arrangements and itineraries
  • Inbox management and communication follow up
  • Timesheet coordination (daily) and month end activity support
  • Expenses
  • Prepare, format, and proofread documents, reports and client presentations to a high standard
  • Coordinate conflict checks and compliance documentation
  • Track court appointments
  • Raise invoices, manage billing processes and follow up as required
  • Assist with business development activities, including preparation of pitch materials and presentations
  • Maintain CRM for Senior Managing Directors and other senior leadership
  • Organise and coordinate client facing and internal events, including venue booking, liaising with suppliers, and coordinating logistics
• Office administration
  • Provide front of house support including meeting and greeting clients, managing meeting rooms, preparing refreshments and maintaining presentation standards of meeting spaces
  • Maintain general office presentation, including kitchen and communal staff areas
  • Manage couriers, incoming and outgoing mail, phone calls, and general inquiries
  • Liaise with building management and facilities
  • Manage office supplies and equipment, including stock control and budget adherence
  • Ensure compliance with health and safety standards, acting as a point of contact for security and fire safety
  • Actively contribute to the implementation of new technology and operational processes
  • Identify and suggest improvements to existing systems and ways of working
  • Build relationships with senior leaders, other senior staff members, and internal corporate functions
  • Support broader business operations in Australia, including coordination with colleagues in other offices to ensure consistency and alignment

• 1-3 years' experience in an office administration and executive support role, ideally in a professional services environment
• Skills in Microsoft Office Suite (Word, Excel, Outlook, Teams, PowerPoint)
• High level of attention to detail and commitment to quality
• Strong written and verbal communication skills
• Excellent organisational and time management skills, with the ability to manage competing priorities
• Experience supporting billing processes, timesheet submission and month end activities
• Ability to work both independently and collaboratively as part of a small team
• Professional, service oriented approach with strong interpersonal skills