Executive Assistant - Commercial (15-month FTC)

Executive Assistant - Commercial (15-month FTC)

Application Deadline: 18 May 2026

Department: Other Legal Roles

Employment Type: Fixed Term Contract

Location: 10 Earlsfort Terrace, Dublin 2, D02 T380

Reporting To: Practice Support Manager - Commercial

Description

Arthur Cox LLP is one of Ireland's leading law firms. We are an "all-island" firm with offices in Dublin and Belfast. We also have offices in London, New York, and San Francisco. Our practice encompasses all aspects of corporate and business law.

With 600 legal staff and a total headcount of nearly 900, we provide a comprehensive service to an international client base ranging from multinational organisations, banks, and financial institutions and established global leaders to government agencies and new players in emerging industry sectors.

Our story has been defined by our progressive outlook. For over 100 years, we have led the way in the legal field in Ireland. For our clients, we work to deliver the best service and support. With an independent, entrepreneurial spirit of innovation leading the way.

Background

This is a maternity cover role supporting two busy partners in our award winning Tax team, as well as supporting the wider Commercial group in day to day tasks.

Location: Dublin, Ireland, onsite

Department: Commercial

Reports to: Practice Support Manager, Commercial 1

Key Responsibilities

• Providing comprehensive administrative and secretarial support to partners and other colleagues in the Tax practice group and wider Commercial team.
• Comprehensive email and diary management.
• Managing AML requirements for client onboarding, ensuring all procedures are followed.
• Managing the billing process to include time entry, invoicing, client account balances and follow up on outstanding payments.
• Managing audit/accrual requests for clients.
• Maintaining electronic files to ensure all records are up to date and easily accessible.
• Creating, editing and formatting legal documents and templates.
• Digital dictation.
• Coordinating travel arrangements, meetings and itineraries.
• Processing expenses.
• Maintaining and updating client marketing database.
• Ad hoc duties as required.

Skills Knowledge and Expertise

• 4+ years' experience as a Legal Secretary PA/EA, ideally within a law firm.
• In depth experience with client billing/payments systems.
• Excellent IT skills in Microsoft Word, Excel and PowerPoint.
• High degree of attention to detail.
• Typing skills of at least 60 words per minute.
• Excellent interpersonal and communication skills, oral and written.
• Excellent organisation skills with the ability to prioritise workload.
• Team player, who can also work on their own initiative.

Benefits

We reward, encourage and support our talented people to reach their full potential offering excellent progression opportunities along with a market leading remuneration package and benefits including:

• Competitive salary
• 25 days annual leave
• Immediate pension scheme
• Comprehensive health and wellness benefits including full gym and wellness programme
• TaxSaver and Bike to Work scheme
• Wide ranging opportunities for involvement in internal committees