Events Associate/Specialist

80,000 Hours are looking for an Events Associate/Specialist.

Overview:

• Full-time position
• Language: English
• Location: London, UK
• Salary: £41,000 - £75,000 per year, based on skills and experience
• Applications closing: 1st September

Job Description

This role would be great for building career capital in operations, by helping us design and run high-quality events that strengthen our team, culture, and connections in the AI safety space. We're looking for an Events Associate/Specialist who can take ownership of the day-to-day logistics and execution of our events.

We plan to hire people at both the associate and specialist levels during this round. The associate role is a more junior position, and we expect to match candidates to the appropriate level as part of the application process so you don't need to decide which one to apply for. To give an idea of how the roles might differ:

• Associatesare more likely to focus on owning and implementing our processes, identifying improvements and optimisations, and will take on more complex projects over time.
• Specialistsare more likely to manage larger areas of responsibility, oversee complex projects, and design new policies and systems.

Over time, there's significant room to grow into a more ambitious version of the role, owning larger parts of our events programme, developing new ideas, and building systems you can eventually hand off to others. Our ideal is for you to own events entirely once things are running smoothly.

Responsibilities

You'll help with planning and delivering events (like team retreats and social gatherings), as well as building systems that make our events run more smoothly. You'll also support with related travel logistics and process improvements. Your responsibilities will likely include:

• Taking on much of the object-level tasks for events like our annual retreat and sub-team offsites. Examples include:
  • Planning and handling logistics - including venue research, vendor coordination, inventory tracking, and creating event schedules and guides
  • Working onsite at events to set up spaces, troubleshoot issues, and support attendees
  • Gathering feedback and responding proactively to improve the attendees' experience
• Helping produce other regular office socials, such as happy hours with guests, summer and Christmas parties, and lunch and learns
• Helping staff coordinate visits to key hubs like the Bay Area and Washington DC
• Facilitating opportunities for us to meet and stay in touch with people in the AI safety space
• Booking travel and accommodation for staff and work trials
• Creating documentation, guides, and checklists for recurring event types

Role Requirements

We're looking for people who are:

• Excited about working on events:you're enthusiastic about helping to run smooth, high-quality events and enjoy the dynamic nature of event-related work.
• Comfortable working under pressure: you're able to stay calm and effective in time-sensitive situations or when juggling competing priorities.
• Organised: you're able to keep track of a large number of tasks at once, rarely drop balls, and follow through on your commitments. Experience managing projects is a bonus, but not essential.
• Detail-oriented: you're excited about getting into the weeds of our policies and processes, identifying discrepancies, and making sure we don't miss important details.
• Clear communicators: your communication is straightforward, you demonstrate a high level of reasoning transparency , and you enable others to easily identify the
  most important aspects of your communications.
• Good at making decisions under uncertainty: you're able to weigh up tradeoffs between different options and make real-world decisions under uncertainty.
• Flexible: you're excited about working on a variety of projects and are motivated to do what's most valuable to push 80,000 Hours' mission forward.
• Excited about supporting our mission:you're enthusiastic about getting talented people working on the world's most pressing problems.

How to apply?

To apply for this role, please complete this application form by 11PM BST on Monday, September 1 2025. We expect the application to take approximately one hour to complete.