Event Conference Coordinator - 5 month FTC
Posted 1 day 6 hours ago by Live Recruitment
Hybrid working: 2-3 days in office
Full speaker and content lifecycle ownership from day one, a hybrid setup, and an experienced team around you. An Events Conference Coordinator position on a world-class specialist conference, with immediate start and real impact built in from the outset.
- Specialist international events portfolio for your CV
- Full speaker and content lifecycle ownership from the start
- Collaborative, long-tenured team to work alongside
- Immediate start available
- Hybrid working: 2-3 days from home each week
The Company
This is a mid-size international specialist in conferences and publishing, delivering a substantial annual events calendar to expert audiences across multiple industries worldwide. People tend to stay once they join, and the team's experience shows how the work gets done. It is a company where a proactive Events Conference Coordinator can make a visible difference.
The Role
The Events Conference Coordinator (5 month FTC) sits at the heart of the conference delivery team, keeping speaker records accurate, chasing materials against deadlines, feeding content to marketing and web, and supporting the Conference Director across all conference administration for a specialist international event.
- Maintain speaker records including bios, photos, job titles and social links
- Chase presentations, session details and supporting materials against deadlines
- Brief speakers on session timings, format, requirements and running order
- Act as the primary point of contact for speakers throughout the cycle
- Feed accurate speaker and session content to marketing and web teams
- Prepare and proofread content for the website, emailers, brochures and social media
- Keep trackers current covering confirmations, outstanding items and submissions
- Support the Conference Director with general conference administration
The Candidate
You will suit this Events Conference Coordinator role if you have a background in conference, events, publishing, media or administration coordination, and you are known for keeping multiple deadlines moving without letting details slip. Strong written and verbal communication is essential, as is the confidence to follow up professionally with busy senior people.
Experience managing speaker relations or event coordination is beneficial but not essential, as is familiarity with event management or conference platforms. Backgrounds in editorial coordination, marketing administration or publishing operations are equally welcome. What matters most is a proactive mindset and the ability to work independently as an Events Conference Coordinator.
Real ownership of a specialist conference programme, hybrid flexibility, and an experienced team around you. This fixed-term contract comes with an immediate start and interviews are already being arranged. Get your application across now to be considered.
Live specialises in all disciplines (and at all levels) across events, experiential and exhibitions. If this position isn't quite what you're looking for please visit live-recruitment.co.uk to view all of the opportunities we are recruiting.
As a specialist events recruitment agency we help our clients build the most talented and diverse teams in the UK. We encourage applications from candidates of all backgrounds, embracing diversity across all intersecting dimensions, including ethnicity, gender, sexual orientation, well-being, abilities, and neurodiversity. We are dedicated to ensuring a supportive and accessible recruitment process. If you require any adjustments or accommodations for any reason, please do not hesitate to let us know.
Vacancy Ref: MM19265